It's Now Easier To Update Your DOCLINE Routing Table!
DOCLINE 2.0 was released on December 7, 2003, and we hope that you all have updated your institutional records - what we used to call DOCUSER. But, in addition to these changes, there are also powerful enhancements to Routing Tables and M/A/N Maps.
Routing Table Changes
The biggest change is the creation of a "workspace" where you can temporarily place a library or group of libraries where you construct your routing table. You can use DOCLINE's search feature to identify libraries and move them into your "workspace". For example, click on the Institutions button. You will first be presented with the three most common types of searches - by LIBID, institution name, and contact name.
Click on 'More Search Options' for powerful new search options. You can combine these options in order to identify libraries that meet very specific conditions, for example:
- FreeShare libraries (or other reciprocal groups) that are in 'My Routing Table' (so that you can put them in lower cells).
- Libraries that are members of specific library groups (FreeShare, EFTS, your MLA chapter) that deliver electronically and that are 'Not My Routing Table' (so that you can add them).
You can specify 'My Routing Table', 'My Region', or 'My State', or 'Not My Routing Table', 'Not My Region', or 'Not My State'. You can specify certain delivery options, such as Delivers via Email PDF, Delivers via Web PDF, and Delivers via Fax.
One major difference - you will need to specifically request approval for your routing table. In DOCLINE 1.6, your routing table changes are sent to the RML for approval whenever you saved your changes. In DOCLINE 2.0, you can move the LIBIDs around several times over a period of time by clicking on the Save button. When you are finished with the changes you plan to make, you must make a specific request for approval by clicking on the Request Approval button or they will always be in your proposed, not your current, routing table. See the screen shot below.
M / A / N Map
The M / A / N Map (Monographs, Audiovisuals, Non-NLM Journals) governs routing for materials for which DOCLINE does not have specific holdings information. Because DOCLINE cannot match your request to specific holdings information, the requests are simply sent sequentially to the libraries in your M / A / N Map. With DOCLINE 2.0, the number of libraries has been increased from four to nine; consequently, you can add five new libraries to your M / A / N Map. There is also a 'workspace' within your M / A / N Map that is similar in function to the workspace for your routing table. Consider adding more Resource Libraries to your M / A / N Map or some specialty libraries whose collections are large and very relevant to yours.
Finally, feel free to call us with any questions about your Routing Table, your M / A / N Map, or DOCLINE in general!
And it's not too late to update your institutional record!
For suggestions on how to update your institutional record, see the following article from the November/December 2003 issue of Latitudes - "What should you do when DOCLINE 2.0 becomes available?"