DOCLINE 2.0 - Coming Soon!

A brand new interface for DOCLINE is coming soon. As of this writing, DOCLINE 2.0 is being tested by the Regional Medical Libraries; it will soon be available for beta testing to the vendors (QuickDoc, Clio, etc.) and network members. This new version will include a total revision of DOCUSER, the database of DOCLINE participants and all other NN/LM network members. Because DOCUSER touches all parts of DOCLINE, there have been changes throughout all of DOCLINE as well.

A new look and new names

There is a new look and feel to DOCLINE that is noticeable from the beginning at the new login screen. Tugger, DOCLINE's mascot, used to appear only when DOCLINE was unavailable. Tugger will now be on the login screen unless there are important system messages to display. Tugger seems to invite questions from everyone who sees him, so Tugger has his own home page.

Some names are changing too. To get DOCUSER information, you will click on 'Institutions'. SERHOLD will now be listed as 'Serials Holdings'. Changes to user group names in the Services and Fees section are particularly welcome. What used to be listed as 'Affiliated Health Professionals' now is listed as 'Affiliated Users', providing more clarity for libraries that serve educational institutions with faculty, staff, and students who are not health professionals. You can also indicate that you provide Loansome Doc service to the 'Public' instead of the former 'Non-health professionals'.

More address capabilities

DOCLINE 2.0 includes four categories of addresses.

1. Institution address is the main address for your library as you would want it to appear in a directory or in MEDLINEplus.
2. Interlibrary loan address is where you want interlibrary loans sent.
3. There is a new billing address that can be the same as your interlibrary loan address or different.
4. Internet addresses are entered only once rather than on multiple screens; you can now enter Internet addresses for your home institution, library, OPAC, ILL department, Loansome Doc, and consumer health service all in one section.

Redundant data entry has been removed; for example, you now only enter the County once, in the institutional address. Congressional district is no longer included since NLM can generate this information in other ways.

Better information about people

DOCLINE 2.0 provides more efficient handling of contact information. One person can have multiple roles, and the same role may be shared by a number of people. For the one-person library, you will fill out your name, title, phone, email, and fax and then you will check the roles you play, called 'Contact Type' (Director, Interlibrary Loan, Network, Select All, etc.). You will not need to re-enter information as you must in DOCLINE 1.6. For large libraries, you will be able to assign several people to interlibrary loan or reference, for example. You will be able to sort the People display by name or contact type.

More ILL charge information

DOCLINE 2.0 allows you to provide more information about your interlibrary loan charges. One major improvement is that you can list separate charges for loans versus copies. Your membership in library groups will display along with costs for loans among members of the group. You will be able to specify 'Reciprocal Partners' and the charges you have for them. Finally, you will be able to enter your ILL base charge for all 'Other ILL'. Any other charges, such as additional pages, color copies, rush, etc., are listed as 'Copy Surcharges'.

There has been a major change to Library groups. DOCLINE will indicate an agreed-upon loan charge for each DOCLINE Library Group that has one and will provide a link to the library group's web page if there is one.

Routing Table and M / A / N Map

DOCLINE 2.0 includes some major changes to how you work with and edit your routing tables. The biggest change is the creation of a 'workspace' where you can temporarily place a library or group of libraries. For example, you might use the 'Search' function to identify FreeShare libraries in California that offer electronic delivery and then limit the search to libraries that are not already in your routing table. You can then automatically add the results of your search to the workspace and then move them to various cells in your routing table. One major difference - you will need to specifically request approval for your routing table. In DOCLINE 1.6, your routing table changes are sent to the RML for approval whenever you saved your changes. In DOCLINE 2.0, you can move the LIBIDs around several times, but you must make a specific request for approval or they will always be in your proposed, not your current, routing table.

The M / A / N Map (Monographs, Audiovisuals, Non-NLM Journals) is being increased from four libraries to nine. This is a big and welcome increase to your options for borrowing books in particular. There is also a 'workspace' within your M / A / N Map that is similar in function to the workspace for your routing table.

Other

With DOCLINE 2.0, you can now print your entire library's DOCUSER record. This will make it easier for you to review the data and to see where you need to make changes.

For more information on DOCLINE 2.0, view the presentation slides given by Maria Collins at the 2003 Medical Library Association meeting. Go to MLA 2003 PowerPoint Presentation. To view speaker notes: Right click on the presentation and select the "Full Screen" option. Once the presentation has opened up into slide show full screen format, right click again and select "Speaker Notes" if you would like to read the narration that accompanies this presentation. The Speaker Notes box will stay visible as you proceed through the presentation. You may close the box at any time. Click or use Page Down to advance through the presentation. If you have any questions, please contact us.

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