Request for Proposals: Express Outreach / Training / Technology Awards
The Regional Medical Library intends to award funding for up to five projects to be conducted by Network members in support of the NN/LM mission, at a maximum level of $12,000 per award. Project funds are available solely on a cost-reimbursement basis, after expenses are incurred and invoices are submitted. Applications received by March 15, 2013, will receive top priority. Projects must be completed and all reports and invoices must be submitted by April 30, 2014.
Award recipients will be publicized on the NN/LM PSR web site, and in Latitudes, the NN/LM PSR newsletter.
- To promote the efforts of the nationwide NN/LM Task Forces, including support for community college outreach, K-12 outreach, ClinicalTrials.gov Results promotion, and MedlinePlus Connect promotion
- To promote outreach by Network members to share their expertise and resources with a broad variety of community agencies, community organizations, and community health workers
- To encourage partnerships and community-focused activities in support of the NN/LM mission
- To promote awareness and use of the products and services of NLM and the NN/LM
- To promote awareness and use of technology applications for improved information access
- To strengthen the role of health information professionals and librarians in the delivery of health care
Priority will be given to proposals involving:
- Development of culturally and linguistically appropriate resources
- Outreach to minority health practitioners and students
- Outreach to special populations
- Improving access to electronic consumer health information
- Programs to promote MedlinePlus Connect
- Programs with Regional Extension Centers
- Community emergency preparedness collaborations
- Pilot projects promoting the roles of libraries in institutions with Clinical and Translational Science Awards (CTSAs)
- Pilot projects promoting the roles of libraries in e-science initiatives
- COMMUNITY AWARDS (including Ready America awards) are intended for projects that: (1) assist Network members in becoming active partners in their communities' emergency preparedness, response and recovery planning, and (2) encourage emergency preparedness collaborations among Network members, community based organizations, first responders, public health workforce and other organizations.
- EXPRESS OUTREACH AWARDS support a wide range of small outreach projects that target health professionals, librarians, or consumers. Network members will use these awards in order to increase awareness of health information resources by health professionals, consumers, public health professionals, Regional Extension Centers, minority health practitioners; to create culturally and linguistically appropriate resources; and to better integrate the role of libraries in clinical and translational science. Proposals may include travel expenses for Network members to represent the NN/LM and PSR at regional, state, or local meetings. It may also support NLM traveling exhibit expenses when NLM exhibits are used by a Network member in conjunction with outreach programming.
- INFORMATION TECHNOLOGY AND POLICY AWARENESS CONFERENCES may be conducted by a Network member with sponsorship by the RML to highlight the use of information technology to improve access to health information for health professionals and consumers.
- TECHNOLOGY IMPROVEMENT AWARDS are intended to provide funding to support: (1) enhancement of equipment for access to and delivery of health information and for Network members, health professionals, and consumers, and (2) communication of the contributions of library services for the larger organization. The purpose of this funding is to improve connectivity for Network members and for partnerships for underconnected inner city and rural organizations.
- TRAINING AND PROFESSIONAL DEVELOPMENT AWARDS will be used to support travel or training expenses for Network members to attend significant meetings, conferences, or events in order to represent the RML, learn about e-science or other technology initiatives, or participate in RML activities and events. These may be competitive or noncompetitive awards depending on circumstances of the award. These might include attending e-science or other RML conferences, "leveraging your library" awards, pilot projects toward innovative roles for health professionals, for course development, and for sponsorship of programs directed at skills required for new roles for hospital librarians.
Applications will be accepted from NN/LM PSR full and affiliate members. RML staff will respond to your application within two weeks of receipt. Contact Alan Carr or Lori Tagawa for questions or additional assistance.
- Planning and Evaluating Health
Information Outreach Projects - series of 3 booklets
NOTE: Please refer to pages 7-12 in Booklet 2, "Including Evaluation in Outreach Project Planning," for guidance on developing assessment plans.
- Tools and Resources for Evaluation and Data Collection
- NN/LM Emergency Preparedness & Response Toolkit
If you have questions about how to address these evaluation criteria, particularly about how to establish goals and outcomes, develop a project plan, and describe evaluation strategies, you are welcome and encouraged to visit the NN/LM Outreach Evaluation Resource Center (NN/LM OERC). Personal consultation is also available from Susan Barnes, NN/LM OERC Assistant Director in Seattle, WA or Cindy Olney, Evaluation Specialist in Atlanta, GA.
- Complete the application form
- Submit the application form along with the Project Manager's resume and supporting documents (equipment quotes) to email@example.com
If awarded, please be prepared to provide a Certificate of Insurance that names the Regents of the University of California as an additional insured and shows evidence of compliance with the University of California established minimum insurance requirements.
All awards issued under the NN/LM PSR Contract are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds.
The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Funding will be processed on a cost reimbursement basis. This award is not a grant.
For IT/Computer Hardware, please include the following as part of your cost proposal/application process:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: http://www.gsa.gov ). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
If Personal Appeal Items are requested, the following statement must appear in the budget justification:
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Allowable expenses include:
- Other Costs
Expenses for the following are not allowable:
- Indirect costs
- Print collections in excess of 5% of project budget
A narrative justification for each expense category in the budget is required in the application. Use the following definitions to guide you:
Personnel: May include professional and support personnel for the project.
Travel: May include air travel, ground transportation, parking, hotel, and meals.
Equipment: May include rental or purchase of equipment, e.g., laptop computers, projectors, printers, etc.
Supplies: May include paper, pens, software, and display items.
Other Costs: May include honoraria, communications, reproduction, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.
Proposals will be evaluated by RML staff according to the following criteria. Requests for clarification and/or revision may be asked of proposal writers as determined by reviewers.
- Evidence of qualified personnel and organizational resources, including partnerships, to assure completion of the project (20 points)
- Evidence of need for the project and involvement of the target audience in determining need(s) (10 points)
- Well defined target population (10 points)
- Goals & outcomes that can reasonably be accomplished and even sustained beyond the project period (10 points)
- Project plan that clearly indicates specific steps to be accomplished to fulfill objectives (20 points)
- Clear evaluation strategies to measure and assess outcomes and determine the project's success (20 points)
- Budget plan that is complete, clear, and well justified to complete the project (10 points)
Quarterly and final reports are required and will be submitted via the Outreach Application and Online Contract Reports System. An account will be created before the end of the first reporting period.
Period of performance must occur between May 1, 2013, and April 30, 2014. Recipients are encouraged to report experiences in Latitudes, the NN/LM PSR newsletter, and agree to allow the RML to republish reports and materials.
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PMC (formerly PubMed Central) upon acceptance for publication. The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC upon acceptance for publication.
To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PMC no later than 12 months after publication. The NIH Public Access site should be consulted for additional information.
Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.
If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps resolve the issue faster.
The NIHMS Help Desk will need the following information:
- Contract number: (RML to provide the Contract Number)
- Contract title/name: National Network of Libraries of Medicine
- Awarding NIH institution: National Library of Medicine
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHS-N-276-2011-0009-C with the UCLA Louise M. Darling Biomedical Library.