Express Outreach Awards
The Regional Medical Library intends to award funding for outreach projects to be conducted by network members in support of the NN/LM mission, at the level of $2,000-$10,000 each. Project funds are available solely on a cost-reimbursement basis, after expenses are incurred and invoices are submitted. Applications received by June 30, 2011 will receive top priority. Projects must be completed and reports and invoices submitted by March 31, 2012.
Please note that funds requested to develop print collections of health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget.
Award recipients will be publicized on the NN/LM PSR web site, and in Latitudes, the NN/LM PSR newsletter.
Express Award Program Goals
- To promote outreach by network members to share their expertise and resources with a target audience not normally reached
- To encourage partnerships and community-focused activities in support of the NN/LM mission
- To promote awareness and use of the products and services of NLM and the NN/LM
- To improve access to health information for those health professionals and health consumers without adequate access to library and information services
- To promote awareness and use of technology applications for improved information access
- To promote access to health information via electronic health records
- To strengthen the role of health information professionals and librarians in the delivery of health care
- To promote partnerships with community-based organizations to reach specific populations
Priority will be given to proposals involving:
- Development of culturally and linguistically appropriate resources
- Outreach to minority health practitioners and students
- Outreach to special populations
- Improving access to electronic consumer health information
- Programs to promote MedlinePlus Connect
- Programs with Regional Extension Centers
- Community emergency preparedness collaborations
- Pilot projects promoting the roles of libraries in institutions with Clinical and Translational Science Awards (CTSAs)
- Pilot projects promoting the roles of libraries in e-science initiatives
Eligibility
Applications will be accepted from NN/LM PSR full and affiliate members. RML staff will respond to your application within two weeks of receipt. Contact Alan Carr or Lori Tagawa for questions or additional assistance.
Resources for Planning, Implementing and Evaluating Outreach Projects
- Planning and Evaluating Health
Information Outreach Projects - series of 3 booklets
NOTE: Please refer to pages 7-12 in Booklet 2, "Including Evaluation in Outreach Project Planning," for guidance on developing assessment plans. - Tools and Resources for Evaluation and Data Collection
- NN/LM Emergency Preparedness & Response Toolkit
Application Instructions
- Complete the Printable
Application Form
- Submit the application form along with the Project Manager's resume and supporting documents (equipment quotes) to psr-nnlm@library.ucla.edu
Availability of Funds
All awards issued under the NN/LM PSR Contract are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds.
The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.
Budget Instructions
Funding will be processed on a cost reimbursement basis. This award is not a grant.
For IT/Computer Hardware, please include the following as part of your cost proposal/application process:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3)
vendor quotes (preferably valid for 60 days, minimum of 30 days).
Quotes may include General Service Administration (GSA) price lists
(Reference: http://www.gsa.gov
).
Vendor quotes are necessary to determine price reasonable for
purchase of over $3,000 or more. The absence of competitive quotes
must be documented and justified. An institutional policy that outlines
preferred vendor requirements is an example of such documentation.
If Personal Appeal Items
are requested, the following statement must appear in the budget
justification:
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Allowable expenses include:
- Personnel
- Travel
- Equipment
- Supplies
- Other Costs
Expenses for the following are not allowable:
- Food
- Indirect costs
- Library collections in excess of 5% of project budget
Definitions and Instructions for Budget Narrative Justification
A narrative justification for each expense category in the budget is required in the application. Use the following definitions to guide you:
Personnel: May include professional and support personnel for the project.
Travel: May include air travel, ground transportation,
parking, hotel, and meals.
Equipment: May include rental or purchase of equipment, e.g.,
laptop computers, projectors, printers, etc.
Supplies: May include paper, pens, software, and display items.
Other Costs: May include honoraria, communications, reproduction,
exhibit fees, or any other items that do not fit into one of the other
lines. Please provide a breakdown of what has been included in this category.
Evaluation Criteria
Proposals will be evaluated by RML staff according to the following criteria. Requests for clarification and/or revision may be asked of proposal writers as determined by reviewers.
- Evidence of qualified personnel and organizational resources, including partnerships, to assure completion of the project (20 points)
- Evidence of need for the project and involvement of the target audience in determining need(s) (10 points)
- Well defined target population (10 points)
- Goals & outcomes that can reasonably be accomplished and even sustained beyond the project period (10 points)
- Project plan that clearly indicates specific steps to be accomplished to fulfill objectives (20 points)
- Clear evaluation strategies to measure and assess outcomes and determine the project's success (20 points)
- Budget plan that is complete, clear, and well justified to complete the project (10 points)
Reporting Requirements
Quarterly and final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System which will be available late summer 2011. Users of the System must first create an account before reports can be submitted. Contact Lori Tagawa for additional information on the Online Contract Reports System.
Period of performance must occur between August 1, 2011, and March 31, 2012. Projects must be completed by March 31, 2012. Final reports and invoices must be submitted by March 31, 2012. Recipients are encouraged to report experiences in Latitudes, the NN/LM PSR newsletter, and agree to allow the RML to republish reports and materials.
Additional Requirements
Publications Resulting from NN/LM Funded Projects
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PubMed Central upon acceptance for publication. The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PubMed Central upon acceptance for publication.
To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information.
Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do.
If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps resolve the issue faster.
The NIHMS Help Desk will need the following information:
- Contract number: (RML to provide the Contract Number)
- Contract title/name: National Network of Libraries of Medicine
- Awarding NIH institution: National Library of Medicine
Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
508 Compliance
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
[Information on 508 Compliance is located at http://www.section508.gov]
Credit Statement
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHS-N-276-2011-0009-C with the UCLA Louise M. Darling Biomedical Library.
