Request for Proposals: Express Outreach / Training / Technology Awards

The Express Outreach / Training / Technology Awards support Network member projects to improve information access for health professionals and the public. The Regional Medical Library intends to award funding for up to four projects in support of the NN/LM mission at a maximum level of $9,000 per award. Applications received by March 20, 2015 will receive top priority. Award recipients will be publicized on the NN/LM PSR website and in Latitudes, the NN/LM PSR newsletter.

Program Goals

  • To promote the efforts of the nationwide NN/LM Task Forces, including support for community college outreach, K-12 outreach, Results promotion, and MedlinePlus Connect promotion
  • To promote outreach by Network members to share their expertise and resources with a broad variety of community agencies, community organizations, and community health workers
  • To encourage partnerships and community-focused activities in support of the NN/LM mission
  • To promote awareness and use of the products and services of NLM and the NN/LM
  • To promote awareness and use of technology applications for improved information access
  • To strengthen the role of health information professionals and librarians in the delivery of health care

Priority will be given to proposals involving:

  • Development of culturally and linguistically appropriate resources
  • Outreach to minority health practitioners and students
  • Outreach to special populations
  • Improving access to electronic consumer health information
  • Programs to promote MedlinePlus Connect
  • Programs with Regional Extension Centers
  • Community emergency preparedness collaborations
  • Pilot projects promoting the roles of libraries in institutions with Clinical and Translational Science Awards (CTSAs)
  • Pilot projects promoting the roles of libraries in e-science initiatives

Examples of Award Proposals

  • Community awards that assist Network members in becoming active partners in their communities' emergency preparedness, response, and recovery planning, and/or encourage emergency preparedness collaborations among Network members, community based organizations, first responders, public health workforce, and other organizations.
  • Express outreach awards that increase awareness of health information resources by health professionals, consumers, public health professionals, Regional Extension Centers, minority health practitioners; create culturally and linguistically appropriate resources; and/or better integrate the role of libraries in clinical and translational science. Express outreach awards may also support NLM traveling exhibit expenses when used by a Network member in conjunction with outreach programming.
  • Information technology and policy awareness conferences may be conducted by Network members with sponsorship by the RML to highlight the use of information technology to improve access to health information for health professionals and consumers.
  • Technology improvement awards to improve connectivity for Network members and for partnerships for under-connected inner city and rural organizations by the enhancement of equipment for access to and delivery of health information and for Network members, health professionals, and consumers and/or improving communication of the contributions of library services for the larger organization.
  • Training and professional development awards support travel or training expenses for Network members to attend significant meetings, conferences, or events in order to represent the RML, learn about e-science or other technology initiatives, or participate in RML activities and events. These might include attending e-science or other RML conferences, "leveraging your library" awards, pilot projects toward innovative roles for health professionals, for course development, and for sponsorship of programs directed at skills required for new roles for hospital librarians.

Application Instructions

  1. Complete the
    Express Outreach Award Application
  2. Submit the application form along with the Project Manager's resume and supporting documents to

NN/LM PSR Full and Affiliate members are eligible for funding. Period of performance must occur between May 1, 2015, and April 30, 2016.

Applications received by March 20, 2015 will receive top priority. RML staff will respond to your application within two weeks of receipt. Contact Alan Carr or Lori Tagawa for questions or additional assistance.

If awarded, please be prepared to provide a Certificate of Insurance that names the Regents of the University of California as an additional insured and shows evidence of compliance with the University of California established minimum insurance requirements.

Evaluation Criteria

Proposals will be evaluated by RML staff according to the following criteria. Requests for clarification and/or revision may be asked of proposal writers as determined by reviewers.

  • Evidence of qualified personnel and organizational resources, including partnerships, to assure completion of the project (20 points)
  • Evidence of need for the project and involvement of the target audience in determining need(s) (10 points)
  • Well defined target population (10 points)
  • Goals & outcomes that can reasonably be accomplished and even sustained beyond the project period(10 points)
  • Project plan that clearly indicates specific steps to be accomplished to fulfill objectives (20 points)
  • Clear evaluation strategies to measure and assess outcomes and determine the project's success (20 points)
  • Budget plan that is complete, clear, and well justified to complete the project (10 points)

Resources for Planning, Implementing and Evaluating Outreach Projects

If you have questions about how to address these evaluation criteria, particularly about how to establish goals and outcomes, develop a project plan, and describe evaluation strategies, you are welcome and encouraged to visit the NN/LM Outreach Evaluation Resource Center (NN/LM OERC). Personal consultation is also available from Cindy Olney, NN/LM OERC Acting Assistant Director.

Budget Guidelines

Project funds are available solely on a cost-reimbursement basis, after expenses are incurred and invoices are submitted. This award is not a grant. Projects will be awarded a maximum of $9,000.

Budget Narrative Justification

Allowable expenses include personnel, travel, equipment, supplies, and other costs. A narrative justification for each expense category in the budget is required in the application. Use the following definitions to guide you:

  • Personnel: May include professional and support personnel for the project.
  • Travel: May include air travel, ground transportation (at the rate of 56 cents per mile), parking, hotel, and meals.
  • Equipment: May include rental or purchase of equipment, e.g., laptop computers, projectors, printers, etc.
  • Supplies: May include paper, pens, software, and display items.
  • Other Costs: May include honoraria, communications, reproduction, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.

Non-Allowable Expenses

  • Educational (promotional) items
  • Food and furniture
  • Indirect costs
  • Collections (print and electronic) in excess of 5% of project budget

Availability of Funds

All awards issued under the NLM Contract with the UCLA Louise M. Darling Biomedical Library are subject to the Government's availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Educational (Promotional) Items

The U.S. Department of Health and Human Services has developed a new policy that promotes the Administration's commitment to act in a fiscally responsible manner by minimizing our administrative costs to perform our mission-critical functions in the most efficient, cost-effective way. It is the Department's policy that appropriated funds not be used to pay for promotional items. Promotional items include, but are not limited to: clothing and commemorative items such as pens, mugs/cups, folders/folios, lanyards, and conference bags that are sometimes provided to visitors, employees, grantees, or conference attendees. Typically, items or tokens to be given to individuals are considered personal gifts for which appropriated funds may not be expended.

IT/Computer Hardware

For individual IT/computer hardware priced under $3,000, submit catalog pricing. For individual IT/computer hardware priced $3,000 or more, submit three (3) vendor quotes (valid preferably for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists. Vendor quotes are necessary to determine price reasonable for purchase of $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.

Personal Appeal Items

Personal appeal items are items used for official duties that could be construed to be used for personal purposes. Examples include items such as cameras, MP3 players, smartphones, and laptop computers. Proposals requesting these items must demonstrate items will be used for official purposes only, and acknowledge appropriate use of items when acquired with Federal Government funds. Proposals must address the purpose, appropriateness, and cost effectiveness of personal appeal items and include the following statement: "The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine, and the National Institutes of Health or the applicable Institution."

Requirements for Funded Projects


The Department of Health and Human Services synopsis of Section 508 accessibility requirements requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508. Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals. The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.

Credit Statement

The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including the following statement of acknowledgment: "This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHS-N-276-2011-0009-C with the UCLA Louise M. Darling Biomedical Library."

Development of Training Materials

Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.

NIH Public Access Policy

The NIH Public Access Policy ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC upon acceptance for publication. To help advance science and improve human health, the Policy requires that these papers are accessible to the public on PMC no later than 12 months after publication. The NIH Public Access site should be consulted for additional information.

Authors that publish NIH-supported, peer-reviewed articles in full PMC-participating journals (such as the Journal of the Medical Library Association) have fulfilled their obligations to NIH Public Access and have nothing else to do. If an NIH-supported peer-review article is published in a non-PMC journal, the final manuscript must be submitted to PMC via the NIH Manuscript Submission System (NIHMS). If the author was supported by an NIH contract, and the contract details are not available for selection in the NIHMS, the author should contact the NIHMS Help Desk to have this information added to the system. This lets the NIHMS Help Desk correlate requests with specific manuscript numbers and specific users, and helps resolve the issue faster. The NIHMS Help Desk will need the following information:

  • Contract number: HHS-N-276-2011-00009-C
  • Contract title/name: National Network of Libraries of Medicine
  • Awarding NIH institution: National Library of Medicine


Quarterly and final reports are required and will be entered and submitted to the NLM Outreach Application and Online Contract Reports System. The RML will supply accounts to successful awardees. Recipients are expected to report experiences in Latitudes, the NN/LM PSR newsletter, and agree to allow the RML to republish reports and materials.