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National Network of Libraries of Medicine

Pacific Northwest Region

Quarterly Report
May to July 2003


Table of Contents

A. NETWORK PROGRAMS

  1. Health Professional Access to Information
  2. Assess Needs of Health Science Librarians
  3. Network Membership Program
  4. Document Delivery
  5. Resource Libraries
  6. Communication
  7. Regional Advisory Committee
  8. Monitor Region's Programs
  9. User Feedback
  10. Training Facility
  11. NLM User/Non-User Needs Assessment
  12. NLM Grants
  13. Follow-up with NLM-funded Projects

B. OUTREACH PROGRAMS

  1. Outreach to Health Professionals
  2. Consumer Health Information Services
  3. Training to Support Electronic Access to Health Information
  4. Exhibits and Presentations at Meetings
  5. Technology Awareness and Integration
  6. Library Improvement
  7. Connections

C. ENHANCEMENTS

D. NN/LM WEB SERVICE

E. ADMINISTRATION, STAFF AND OTHER


A. NETWORK PROGRAMS

1. Health Professional Access to Information
A significant increase in LinkOut libraries in Idaho followed a presentation about LinkOut and PubMed to the Idaho Health Information Association. Before the May presentation, two libraries in Idaho participated in LinkOut. Now there are 8 -- six new libraries were motivated to join LinkOut. Idaho has a total of 20 DOCLINE libraries, and several of the remaining non-LinkOut libraries are very small with part-time staff. Idaho now has a rate of LinkOut participation of 40% of its DOCLINE libraries. The regional rate of participation is 27.5%; the national rate is 21%. This high rate of LinkOut participation in Idaho, and the fact that most libraries signed up after the May presentation, is an indicator of the value of the tailored, in-person presentation to a medical library professional group.

2. Assess Needs of Health Science Librarians
Susan Barnes, Resource Sharing Coordinator participated on the NN/LM Information Technology Task Force. The task force is designing a methodology for collecting information from network members about successful strategies for working with information technology units.

3. Network Membership Program
In this region as of the end of this quarter:In this region as of the end of this quarter:

  • 157 Full Members (One new member, a nice change after a string of library closings: Pacific University's library joined DOCLINE, ORUHWS, as part of the expansion of its institution's health programs.)(Note that this number does not include WAUPNR, which is counted as a full member by DOCUSER because WAUPNR is active in DOCLINE. However, WAUPNR is the LIBID for the NN/LM PNR office.)
  • 155 Affiliate Members (4 new this quarter: Associates in Cultural Exchange, Seattle, WAUJHH; Clearwater Valley Hospital, Orofino, IDUJHG; Sheldon Jackson College Stratton Library, Sitka, AKUJHI; and NAACP Bremerton Branch, WAUJHO)
  • 160 DOCLINE participants (One new DOCLINE library, ORUHWS, as noted above.)(3 of these are borrow-only libraries and therefore not full members)(Note that this number omits two Demo Libraries, WAUXXF and AKUXXK, which are "active" DOCLINE participants but are not real accounts; it also omits WAUPNR, which is an active DOCLINE participant but is the LIBID for the NN/LM PNR office.)
  • 14 Public Libraries, one of which, WAUZEG, is a DOCLINE participant (and therefore a full member)
  • 149 SERHOLD participants (Note that this number omits the 2 demonstration libraries, WAUXXF and AKUXXK, from DOCUSER's list of SERHOLD participants.)

The Directory of Health Science Libraries and Network Members, 2003-2006 was mailed to all network members and affiliate members in June. We sent out approximately 405 copies: 380 to network members and Canadians, and 25 to libraries that requested extra copies.

4. Document Delivery
We cleaned up OCLC serials holdings records for 22 libraries in the region by deleting records for titles that had been deleted from SERHOLD, as part of preparation for the first SERHOLD-to-OCLC batch data transfer in July. The successful batch transfer was a cause for celebration in this region because a group of network members from the Pacific Northwest lobbied strenuously with OCLC to make this possible -- and OLCL has indicated that this group's efforts were important to the decision to move forward with the batch load of holdings data from SERHOLD.

5. Resource Libraries
Representatives from the region's Resource Libraries and professional medical library organizations met at the University of Washington (Seattle) for a day and a half, June 2 and 3. The group was joined by Michael Laskowski, Ph.D., University of Idaho (Moscow), representing the Pacific Northwest BRIN (Biomedical Research Infrastructure Network) -- a consortium of research institutions in Alaska, Idaho, Montana, and Wyoming -- working with the University of Washington and NIH. It was a fruitful meeting characterized by information sharing, brainstorming about group purchasing for BRIN participants, enhanced funding opportunities for network members, and discussion of priorities, issues, and needs

6. Communication
RML staff members participated in conference calls for Tribal Connections, Consumer Health Coordinators, Outreach/Education Coordinators as well as the general monthly conference calls.

The spring issue of Dragonfly was closed at the end of June 2003. There were eleven original articles. These included articles on our outreach projects in the continuing series "Focus on Funding" and a new series by Susan Barnes called "Free Full-Text Journal Articles on the Web."

There were 194 messages on HLIB-NW, the regional discussion list. Sixty-six of these messages, or 34%, were sent from PNRNews, the official NN/LM PNR announcement list.

The Web Group worked with the University of Washington Health Sciences Center for Educational Resources, to make minor changes to the NN/LM PNR Web site.

Gail Kouame assumed role of Washington state representative for membership committee for PNC/MLA.

G.. Kouame participated in Consumer Health Coordinators' conference calls in June and July. She also participated in conference calls to begin planning Public Libraries initiative.

G. Kouame wrote articles for the "Dragonfly" describing funded projects (Electronic Access to Health Information) around the region.

Regional staff tested and commented on several NLM and NNO systems under development: NLM Exhibit database, SIS Environmental Health PDA Applications Reviews, Outreach Activity Reporting Forms, NOMC data conversion, and Extramural Programs website revisions.

Linda Milgrom was contacted by Kathleen O'Leary, Oregon Department of Human Services, about a workshop for public health nurses. Dolores Judkins (OHSU) taught the workshop on June 17 and subsequently collaborated with Ms. O'Leary on an application for an outreach project award.

7. Regional Advisory Committee
Representatives of eight Resource Libraries and four state health science library/librarian associations met at the University of Washington for an annual advisory committee meeting, June 2-3. See item under A.5. above.

G.. Kouame began contacting selected individuals throughout the region about participating in a Consumer Health Advisory Committee which will meet later in the year. Many of those contacted were part of the inaugural advisory group that met once two years ago.

8. Monitor Region's Programs
G. Kouame and Roy Sahali visited Northwest Indian College in Bellingham, WA to inquire about possible future programs/projects.

Several staff attended an open house at Mars Hill Graduate School Library on June 19.

9. User Feedback
Nothing to report this quarter.

10. Training Facility
Nothing to report this quarter.

11. NLM User/Nonuser Needs Assessment
Nothing to report this quarter.

12. NLM Grants
L. Milgrom participated in an IADL grant review session at NLM on June 9 as a member of the special emphasis panel.

L. Milgrom reviewed a draft IADL proposal and wrote a letter of support for the proposal which was prepared by Susie McIntyre, Voices of Hope, Great Falls, Montana.

L. Milgrom discussed NLM grant ideas with Susan Jamison, Program for Appropriate Technology in Health Library, Seattle and Sue Innes, Providence Everett Medical Center (Washington).

L. Milgrom wrote letter in support of application by Larry Keil, Public Health -- Seattle & King Co, in response to NLM's AIDS outreach RFQ.

13. Follow-up with NLM-funded Projects
G.. Kouame performed a training needs assessment with a member of the African American Reach & Teach Health Ministry (Seattle) as part of their funded project on July 9.

L. Milgrom discussed progress with Marcia Francis (Idaho State University) and Pam McBride (Clearwater Valley Community Hospital, Orofino, ID). Both IADL-supported projects are going well. Pam McBride plans to apply for RML outreach funding to extend her outreach to additional counties in Northcentral Idaho.

B. OUTREACH PROGRAM

1. Outreach to Health Professionals
Maryanne Blake taught a class at on May 22 for the UW School of Medicine Native American Center of Excellence. There were six participants, three of whom were Native American and one who was African American. It was a class on finding health information that highlighted TOXNET, PubMed and MEDLINEplus.

Final reports of three RML-funded outreach projects, ending May 31, were submitted to NLM. These projects included: Cyber Health Camp (Southwest Oregon AHEC), Cross Cultural Health Care Program Resource Center (Cross Cultural Health Care Program, Seattle, WA), and Finding It on the Internet: Health Access for Seniors (Oregon Health & Science University).

Developed the 2003 Outreach Project Award RFP (proposals due Aug. 1) and template for applications for new Express Planning and Reassessment/Impact awards. These projects and awards may (and generally do) include both health professionals and consumers. Two Express Planning awards were made this quarter: Voices of Hope (Great Falls, MT) and Bremerton (WA) Branch, NAACP.

L. Milgrom taught a PubMed and MedlinePlus class on May 22 for UW Information School students.

L. Milgrom was contacted by Kathleen O'Leary, Oregon Department of Human Services, about a workshop for public health nurses. Dolores Judkins (OHSU) taught the workshop on June 17 and subsequently collaborated with Ms. O'Leary on an application for an outreach project award.

M. Blake, L. Milgrom, and N. Rambo attended a distance learning planning meeting at the Northwest Center for Public Health Practice (UW, Seattle), May 27. NWCPHP staff are coordinating an investigation of web conferencing system options to be used to deliver training to the public health workforce throughout the northwest.

2. Consumer Health Information Services
M. Blake met with Ginger Kwan from the ARC of King County. Ms. Kwan's office is providing "culturally relevant support and assistance to families as they navigate the developmental disabilities service system on behalf of their family member (children or adults) living with developmental disabilities." M. Blake explained the RML's services and the funding we have available.

G. Kouame met with Sue Jackson in Library Development at Montana State Library in June to discuss the Public Libraries Outreach initiative; and with Cynthia Gustafson (faculty member, parish nurse) and Lois Fitzpatrick (library director) from Carroll College in Helena, MT to discuss possible projects in which they could participate. Ms Kouame also participated in a meeting sponsored by the Washington State Library regarding a grant focusing on schools and libraries and met with the director of library development and discussed the Public Libraries Outreach initiative. She also met with the public services manager from Whitman County Library in Colfax, WA, who inquired about regional training in her area regarding consumer health information. G. Kouame will be working with other Consumer Health Coordinators to create a resource for public librarians focusing on partnering with area health agencies.

L. Milgrom met with Gwen Shepherd and Ray Rogers of the Bremerton, WA, branch of the NAACP on June 27 to discuss possible collaboration. They followed up with an application for a planning award to support developing a partnership with the public library, health department, and faith-based organizations in Kitsap County.

Mary Devlin, outreach project manager, Oregon Health & Science University, Portland, OR, visited the RML to share her methodology for focus groups and findings about website use by seniors, on June 30.

3. Training to Support Electronic Access to Health Information
As part of the Tribal Connections 3 project, the Resource Sharing Coordinator provided MEDLINEplus training for the Samish tribe. Members of the tribal health department and Head Start program attended, and were very enthusiastic about MEDLINEplus, especially the drug information and news feed.

[TC3] Collaboration with Nez Perce Tribe culminated in production of four short videos (three on diabetes topics, one on dangers of smoking), starring tribal members. Tribal staff developed scripts and handled all aspects of production. The RML provided financial support and text for credits (including links to Medlineplus).

4. Exhibits and Presentations at Meetings
G. Kouame presented "Health Information Free and Easy!" at the Tribal College Librarians Institute in Bozeman, MT in June 2003, staffed NLM exhibit at ALA in Toronto in June 2003, and staffed resource table at Refugee and Immigrant Community Building conference in June 2003.

National exhibit this quarter :
Tribal College Librarians Professional Development Institute, June 24-28, Bozeman, MT (G. Kouame also gave a presentation)

Regional exhibits this quarter:
2nd Annual Vietnamese Health Fair, July 19, 2003, Seattle WA (exhibit done by Harborview Medical Center, X-plain Vietnamese Language Breast Cancer outreach project)

International District Street Fair, July 12-13, 2003, Seattle, WA (exhibit done by Harborview Medical Center, X-plain Vietnamese Language Breast Cancer outreach project)

Building Health Families Together, May 3, 2003, Lincoln City, OR (exhibit done by Oregon Pacific AHEC)

Walker Chapel Church Health Forum, March 8, 2003, Seattle, WA (exhibit done by AARTH)

HIV/AIDS in the African American Community Leadership Summit, May 30-31, 2003, Seattle, WA (exhibit done by AARTH)

Tabernacle Missionary Baptist Church Health Fair, July 12, 2003, Seattle, WA (exhibit done by AARTH)

M. Blake and L. Milgrom tested the upcoming exhibit reports database.

5. Technology Awareness and Integration
Nothing to report this quarter.

6. Library Improvement
N. Rambo wrote letter to administrators at Kennewick General Hospital, commenting on their decision to close the hospital library and dispose of library collection.

7. Connections
G.. Kouame and Roy Sahali visited Northwest Indian College in Bellingham, WA, to inquire about possible future collaborations.

L. Milgrom discussed options for connectivity and training with Mary Sue Rose, librarian at Sheldon Jackson College, Sitka, AK.

C. ENHANCEMENTS

Tribal Connections Phase 3:

S. Barnes provided MEDLINEplus training for the Samish tribe in Anacortes, WA. Members of the tribal health department and Head Start program attended, and were enthusiastic about MEDLINEplus, especially the drug information and news feed.

The project with the Nez Perce Tribe in southern Idaho culminated in production of four short videos: three on diabetes topics and one on the dangers of smoking. Tribal members were the actors in the videos. Tribal staff developed the scripts and handled all aspects of production. The RML provided financial support and text for credits, including links to MEDLINEplus.

Tribal Connections Phase 4 (cross-regional):

Catherine Burroughs, R. Sahali, and N. Rambo participated in the Tribal Connections cross-regional planning meeting in Tucson, AZ, June 26-27. The meeting was hosted by the University of Arizona Health Sciences Library, and included representatives from NLM, four RMLs (MCR, PSR, SCR, and PNR), and Resource Libraries in Colorado, Arizona, and New Mexico.

M. Blake continued to work on content management for the Tribal Connections website with Pat Chinn-Sloan, R. Sahali and the web content management advisory group: Pat Bradley (NM), Siobhan Cahamp-Blackwell (NE), and Stephanie Weldon (CO).

D. NN/LM WEB SERVICE

NN/LM Web Service:
Visits per Month

Year
May
June
July
2003
120,018
129,144
113,496
2002
91,381
79,001
83,629

NN/LM Web Service:
/members/reports/Transmitted
Year
May
June
July
2003
2,952
2,870
3,364
2002
5,512
5,227
5,824

E. ADMINISTRATION, STAFF AND OTHER

All RML professional staff members attended the RML Directors meeting on May 2 in San Diego. The PNR staff participated in many other NN/LM- and RML-related meetings at the MLA annual meeting in San Diego:

G. Kouame assumed role of Washington state representative for membership committee for PNC/MLA.

G. Kouame participated in Chapter Roundtable discussion at MLA focusing on Consumer Health. She also participated in "California Chat" at MLA regarding multicultural/multilingual health information.

M. Blake attended an all-day advanced Dreamweaver class in anticipation of teaching a Dreamweaver MX in-service to the RML staff.

L. Milgrom attended Distance Learning Planning meeting at Northwest Center for Public Health Practice , along with M. Blake and N. Rambo on May 27.

June 30 Mary Devlin (OHSU outreach project manager) visited the RML to share her methodology for focus groups and findings about website use by seniors.

L. Milgrom hosted a visit by Marti Szczur, Deputy Associate Director, of Specialized Information Services, NLM, on July 28.