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Dragonfly Autumn 1999 -- Volume 30, Number 4 The newsletter of the National Network of Libraries of Medicine, Pacific Northwest Region.

In the current issue:

• Consumer Health Initiative in the RML
• PDF Desktop Document Delivery at University of Washington
• Downloading MARC Records from LOCATORplus to Electronic Online Systems

Consumer Health Initiative in the RML

NLM has undertaken a consumer health initiative, which includes services such as MEDLINEplus and changes in the RML program. Right now the Pacific Northwest RML is taking its first steps in the direction of consumer health information. We know many of you took your first steps years ago and are now running marathons, but we are pretty happy just to be starting!

Some steps we've already taken in partnership with others:

• We awarded an outreach subcontract to Oregon Health Sciences University a couple of years ago to develop specific consumer health materials. See http://www.ohsu.edu/bicc-Library/hoodriver/
• With special funding from NLM we are contracting with Maureen Carleton of the King County Library System to prepare a web-based tutorial on health information for public librarians.
• We are sponsoring a series of classes around the region, taught by Margaret Connors, for public and health libraries who are partnering to provide consumer health information.
• We have asked Nancy Press to take on the role of the RML's Network Librarian for Consumer Health Resources, starting January 1, 2000. Nancy will have a colleague in consumer health in each of the eight RML offices and also at NLM.

As we start up this new endeavor we want to take a long look at "what role health libraries should and can play in access to health information by the public for informed decision making in health." Tall order! So, we will need help. We plan to call on expert consumer health librarians and people in allied fields (health educators, health ethicists, public librarians, state librarians) to give us guidance and ideas.

Look at how much NLM has helped us, as health librarians, to provide services to health care professionals. Think of what we might be able to do with NLM's help in the area of consumer health!

PDF Desktop Document Delivery at University of Washington

by Mary Rainwater, Document Services,
University of Washington Health Sciences Library

Editor's note: We know that many of you are considering electronic document delivery methods for your patrons, so we asked Mary Rainwater to tell you of her experience with one method. We would be glad to publish your experiences with full-text electronic delivery, too!

When our PDF (Portable Data Format) desktop document delivery service began routine operation in September 1997, we scanned articles using Adobe Acrobat Capture which processed TIFF files into PDF files. We placed the files on our server and notified the patron (via e-mail) that the article was ready. That patron e-mail notification program (which also assigned a random claim number for each article) was a home-built system that was developed here in the library by staff who no longer work here. The developers did not leave behind good documentation for technical support. Therefore, Document Services was very interested in finding a better, more reliable, and hopefully, cheaper solution. That solution was Prospero.

Prospero is a web-based document delivery system that works with Ariel. The article is scanned into Ariel first, and then Prospero converts the Ariel file into PDF format, and automatically sends an e-mail notification to the requesting patron. Prospero assigns each patron a PIN number, rather than individually assigning claim numbers to each article. Therefore, the patron can go to the same web site each time, insert his PIN, and get all his articles in the same place. Prospero is freely available (under the GNU Public License), easy to use, and seems to be well-supported. Our patrons like it better than our old system. Overall, a success.

We are currently using Prospero only for delivery of documents to individuals, not for interlibary loans to libraries.

For further information on Prospero, see http://bones.med.ohio-state.edu/prospero/

Downloading MARC Records from LOCATORplus to Electronic Online Systems

by Jeff St. Clair, Tucson Medical Center

(Reprinted from Latitudes, September/October -- Vol. 8, Number 5 with permission.)

This has been tested using Internet Explorer 5.0 and Netscape Navigator 4.04. This procedure creates a MARC record that can be converted to an Electronic Online Systems (EOS) International GLAS cataloging or acquisitions/serials record. I have used or tested it in version 2.0 of GLAS Databridge, Cataloging, Acquisitions, and Serials modules successfully. It may also work in the Q series of EOS though I have not tested it there. You may want to give it a try in this or other ILS software.

For monographs:

1. Go to NLM LOCATORplus http://www.nlm.nih.gov/locatorplus/locatorplus.html. Select "Search LOCATORplus".
2. Choose the level of search (Keyword Anywhere, Title/Subject/Author/Call number, Advanced Menu, or Keyword Combination). Keyword Anywhere (default) works well if you have the ISBN/ISSN.
3. Find the record or records for which you need MARC records. When possible, I enter the ISBNs (no hyphens or spaces) separated by Boolean "OR" (in uppercase). When you do it this way, you can select several records to be converted in one step, rather than creating individual records to convert one by one.
4. Click on "Search." The results of the search appear. You may see a "Your search was truncated" message. I receive this message fairly often when inputting several ISBNs, but all of the records still appear in the display.
5. Check off the items that apply. The results will always include many false hits, but the correct ones are at the beginning of the list. (At this point, you might wish to click on one of the titles and look at the MARC record. Print it out, so that later you can compare it to the Import fields and MARC tags used by Databridge's defaults.)
6. Go to the bottom of the current page to "Save Options" and Click on "Selected on Page", "MARC format," and Print/Save.
7. This will bring up a web page that appears blank except for a string of characters along a single line. This is the page that you will save.
8. Click on File and Save as... in the Menu bar. This will bring up a Save window. Change the directory path as needed. Replace the suggested file name with one of your choosing. In Internet Explore 4.x or 5.x select file type: text file; in Netscape Navigator just add ".txt" to the file name. Click on the Save button.
9. Load EOS Databridge.
10. Go to Import Options. Make sure import format is set to "Library of Congress MARC, UKMARC." Compare the printout of the sample MARC record you made (step 5 above) with the MARC tags listed in the Tag tab of Import Options. Be aware that field 060 (call number) can give you an incorrect number-some sort of number NLM uses-and leave off the correct one. A workaround for this is to add field 060 to your notes area. When you edit the EOS record just cut the call number from Notes and paste in the Call number field. This also works with other tags that don't import correctly. In my setup, I can't get ISBNs to appear in the proper field in the EOS record, so I set Databridge to import that field to Notes, then cut and paste in the EOS record.
11. Close Import Options, and run Import according to Databridge instructions. Voila, it is done, and you can go to the Cataloging module and edit as necessary.

For serials:

This process also works with serials titles. You can save and import into Cataloging or the Acquisitions module using Databridge again. From there, you can import into Serials.

I hope this helps you. If you need further help, please call or email me.

Jeff St. Clair
TMC HealthCare/Tucson Medical Center
Jeff.stclair@tmcaz.com
520-324-5140

Produced by NN/LM PNR.

Nancy Press, Editor
Michael Boer, Publication Manager

This publication is funded in whole with Federal funds from the National Library of Medicine, National Institutes of Health, under Contract No. NO1-LM-1-3516.

URL: http://nnlm.gov/pnr/news/199912/allinone.html