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Medical Library Pilot Project Award

Network organizations with a health science library in the National Network of Libraries of Medicine, Pacific Northwest Region (NN/LM PNR) are eligible to receive up to $15,000 to pilot innovative projects demonstrating emerging roles of medical librarians.

Medical Library Pilot Project Goals:

  • To support medical librarians through pilot projects that explore or demonstrate innovative roles within their institutions;
  • To promote library involvement in institution-wide health information initiatives;
  • To stimulate collaboration within the organization to address local health information problems

Examples of Potential Medical Library Pilot Projects:

  • Increasing health literacy and/or consumer engagement by collaborating on patient education initiatives or establishing consumer health information service;
  • Co-developing a knowledge-sharing project to impact healthcare safety and quality improvement;
  • Collaborating with clinical staff and/or patient education staff on electronic health records (EHRs) or personal health records (PHRs) to incorporate evidence-based information , library resources, and/or librarian expertise;
  • Creating educational content for scientists in biomedical and clinical settings.


Applicants must be medical libraries in hospitals, health care agencies, or research institutions that are members of NN/LM PNR. The member's librarian must be the project leader and must provide a letter of support from an administrative officer of the member institution. Applicants should inform NN/LM PNR of their intent to apply no later than February 13, 2014 by emailing Applications are due by March 6, 2014.

Period of Performance:

Activities must be completed by April 30, 2015. Extensions through August 30, 2015 may be permitted upon request.

Reporting Requirement:

The project leader will submit to the NN/LM PNR two short reports: a mid-project and a final report. The mid-project report should include a summary of progress toward completing goals, modifications made to original project plan, information on any training activities or exhibits conducted, lessons learned, and indications of increased recognition of the library's impact within the institution. If training activities or exhibits are conducted as part of the project, please submit an Activity Report Form or Exhibit Report as appropriate. These forms are linked from the Project Reporting Toolkit at

The final report must be submitted within 30 days of project completion by the awardee using the forms available from the Project Reporting Toolkit. Content for the final report will include (but not be limited to): Executive Summary, Approaches and Interventions Used, Evaluation, Problems or Barriers Encountered, Impact, and Lessons Learned. Awardees must also submit an article summarizing their project for publication in the Dragonfly, the NN/LM PNR's blog.


Maximum fixed price award is $15,000, to be paid incrementally at the time of the award and upon receipt of the mid-project and final reports.

In making awards decisions, the NN/LM PNR will strive for diverse geographic distribution throughout the five states of the Pacific Northwest Region.

The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:

All awards issued under the NLM Contract with University of Washington are subject to the Government's availability of funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

Budget Guidelines

The allowable performance period for this award is 12 months. A detailed budget and justification is required. Funding will cover: personnel, equipment, software, Internet service provider fees, supplies, travel and reproduction of materials. These are examples only and are not meant to be all-inclusive. Purchase of print materials or to access a commercial electronic health information is permitted, but must not exceed 5% of the total project budget. Food and furniture are not allowed.

If your project is funded, you will be asked to provide the following:

  • For IT/ computer hardware under $3,000 per item: Vendor name and published pricing.
  • For IT/computer hardware of $3,000 or more per item: Three (3) vendor quotes (preferably valid for 60 days). Vendor quotes are necessary to determine price reasonableness for purchases. If a single item is over $3,000 and is not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.

If personal appeal items such as cameras, MP3 players, smartphones, and laptop computers are proposed, please be prepared to submit the required elements listed on this web page upon approval of the award: [details]

Proposals must meet the following guidelines:

  1. If a web site is developed under this award, the web site must comply with Section 508 requirements for accessibility to people with disabilities [details].
  2. The awardee must acknowledge the support of NLM whenever publicizing the work accomplished as a result of this award [details].
  3. If a journal article is published as a result of this project, the final peer-reviewed manuscript must be submitted to the PubMed Central digital archive in accordance with the NIH Public Access Policy [details].

Evaluation Criteria:

Criteria for selection includes: clear description of the institutional environment; clear project goal to develop or demonstrate non-traditional skill or role of the librarian; clear evaluation plan to measure indicators of desired outcomes; feasibility of plan and project activities; demonstrated partnerships with individuals or departments within the organization; and appropriate budget.

Application Instructions:

The Application for Medical Library Pilot Project Award must be submitted via email attachment to Cathy Burroughs, Associate Director, Deadline to submit applications is March 6, 2014 .

For additional information contact:

Cathy Burroughs, Associate Director,
Telephone: (206) 543-9261, or 1-800-338-7657 (within AK, ID, MT, OR, WA)