Is your library closing for the holidays? If you’ll be closed for two or more consecutive working days, please remember to deactivate your DOCLINE account by using the feature within DOCLINE:

Go to Institutions, Update, then Out of Office. Enter the date range when requests should not route to your library and click REQUEST APPROVAL.

This notifies your RML to review your Out of Office request. The message “Out of Office request is awaiting approval” will appear in your “Activity and Status” area of the Home page. Out of Office requests do not take effect until your RML approves them. Once approval has occurred, the message on your Home page will be removed.

Deactivation of your account will prevent DOCLINE requests from routing to your library. If you are a Loansome Doc provider and provide a resume date on the Out of Office request, your patrons will be warned that their requests may not be acted upon until that date, but can place requests. If you do not provide a resume date, patrons will not be able to send Loansome Doc requests to your library.

Note:On the last day prior to your library becoming inactive, please process as many requests as possible as ‘Filled’ or ‘Not Filled’. At the end of the day, please receipt any new requests and process all outstanding requests as ‘Not Filled’ so they will immediately route on to the next potential lender. Need help? Contact your DOCLINE Coordinator, Patricia Devine, by email, devine@u.washington.edu or phone 206-543-8275.

If you weren’t able to attend the three RML Rendezvous sessions on October 31, November 7 and November 14, 2008 (or if you were and want to revisit them) be sure to check out the fantastic electronic licensing information and discussions at the 3Rs of Licensing: Risk, Rights & Restrictions page with the archived session recordings. Many thanks to Diane Carroll for the wealth of information that she shared with us all!

In one week (December 8, 2008), we will join the Valuing Library Services and Cost Benefit/ROI Calculators webmeeting session at 11am Pacific Time.  Barb Jones and Betsy Kelly from the MidContinental Region, NN/LM will reprise their MLA presentation on these tools to enable health science librarians to determine the return on investment and cost benefit of their libraries and services. Come with some numbers and let’s discuss how you can use the online calculators to show the value your library brings to your institution.  We will not use the RML Rendezvous website but the following one:  https://webmeeting.nih.gov/libraryvalue/. Please call 1-866-548-4716 with passcode 243436 if the system does not call your phone at the time of the meeting.

In January 2009, save the dates for our second RML Rendezvous Continuing Education class. On January 14, 21 and 28, 2009, Susan Barnes and Maryanne Blake will offer Community Assessment for MLA CE credit. Additional information and registration for the class will be announced later this month. We look forward to having you join us!

Are you facing budget cuts in your library?  FreeShare is one way to save money on document delivery costs and expand your access to resources. FreeShare is a cross-regional DOCLINE Library Group whose members agree to fill DOCLINE requests free of charge on a reciprocal basis. FreeShare participants provide free ILLs to any other FreeShare group member. There are no charges for the material, the delivery method, or the service level. The loan is totally free to the requesting library.

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NN/LM PNR is glad to welcome three new members to the EFTS system:

	Billings Clinic 2825 8th Ave North PO Box 3700 Billings MT 59107-7000
	Devers Eye Institute – Legacy Good Samaritan 1040 NW 22nd Avenue Suite 160 Portland OR 97210
	Salem Hospital 665 Winter Street SE PO Box 1400 Salem OR 97309-5014

Participation in the EFTS System is up to 57 members, or 37.5% of the DOCLINE Libraries in our Region.

The Electronic Fund Transfer System (EFTS), is a transaction-based electronic billing system for interlibrary-loan (ILL) and document delivery.

EFTS eliminates the need to create invoices and write checks for re-imbursement for interlibrary loans and document delivery between participants. Among the advantages are monthly detailed transaction based reports, the ability to handle variable charges and the ability to handle non-DOCLINE transactions.

Want more information? Contact Patricia Devine at devine@u.washington.edu or 206-543-8275.

EFTS, the Electronic Fund Transfer System used to debit and credit member accounts for the cost of interlibrary loans, was started in 1996 and currently has over 1200 participants.  There are now EFTS libraries in each of the 50 states, Canada, and Mexico.  In developing the service over the past 12 years, EFTS staff has had the opportunity to listen to many librarians who have raised questions, issue and concerns regarding EFTS.  Here are some of the more frequent questions and answers: (more…)

DOCLINE now makes using EFTS (Electronic Fund Transfer System) easier for all sized libraries. Via the DOCLINE “Requests” tab, the EFTS Transaction File Builder allows you to review and select transactions to create a file to upload to EFTS for billing. It also allows you to exclude transactions if you don’t wish to bill for them.

NLM encourages all libraries to consider joining EFTS to reduce ILL costs and labor, and eliminate waiting for outgoing checks to be issued and incoming payments to be received. See the NLM Technical Bulletin article, EFTS and DOCLINE® Assist Libraries with Billing for more information.

Join the 52 Pacific Northwest Region Network members who already participate in EFTS and start saving time and money. If you have any questions, or to request EFTS promotional materials (bookmarks, labels, pamphlets or emery boards), please contact Patricia Devine.