Winter Issue 2005
Volume 4 - Issue 4

In This Issue:
  
ILL ADVISED


DOCLINE System Updates

DOCLINE Statistics Available

Placing DOCLONE HOLD Requests

Borrower Etiquette?

Feedback on Serial Batch Updates

Newest Members of the NER

Announcements & Dates




DOCLINE Statistics Available


NLM has released the following DOCLINE quarterly statistical reports for October-December 2004:

1-1A, 1-11A, 1-1AT - Summary DOCLINE Borrower Statistics
1-1B - Summary DOCLINE Lender Statistics
1-2A, 1-22A - Detailed DOCLINE Borrower Statistics
1-2B - Detailed DOCLINE Lender Statistics
2-14 - Resource Library Quarterly Report - Fill Rate
5-1A - Loansome Doc Detailed Lender Statistics
5-1B - Loansome Doc Throughput Report

Please note that reports 1-11A, 1-1AT and 1-22A are only distributed to libraries that have entered requests in DOCLINE for other libraries. Report 2-14 is only distributed to resource libraries.

Users have access to the two most recent quarterly reports. The April-June 2004 DOCLINE quarterly statistical reports are no longer available. Instructions for downloading and printing reports may be found in the "Request Reports" section of the online manual (click the Help link at the top of the DOCLINE screen) or at http://www.nlm.nih.gov/services/faqdocline.html#reports



Placing DOCLINE HOLD Requests

The NN/LM Regional Office provides temporary deactivation of DOCLINE accounts for shorter time periods, such as vacation, conference attendance, etc.

A DOCLINE Hold can be requested for three or more consecutive working days.

Please complete and submit the electronic hold request form, found at the following e-mail address:

http://nnlm.gov/libinfo/docline/dochold.html



Borrower Etiquette?

Several members in the region have asked whether proper etiquette rules are in force when sending out an initial borrow request to a potentially new lender.

There was a time (not too long ago) when it might have been considered proper to contact a lender beforehand. Certainly, the "Zeitgeist" (or "spirit of the times") reflects a trend towards less formality, evident in our more relaxed dress. But just what would be considered "proper" today?

Just for the record -

  • If you join a library group (like Freeshare), you are, "de facto", a member and do not need to ask permission for selecting other members as viable lenders.
  • If you do not join a library group or consortium, then it is recommended that you send word to the lender beforehand as a courtesy (i.e., whether you're placing an initial borrow request or adding to the Routing Table.)

So borrower etiquette may not be in full force, but it's still a good practice to follow.





Feedback on Serial Batch Updates

NLM is investigating the need for one additional batch update method for DOCLINE Serial Holdings. They're interested in getting feedback from the membership about the possibilities for a third batch update method. Currently, there are 361 libraries nationwide that have authorized SERHOLD to OCLC batch updates and 51 libraries that have authorized OCLC to SERHOLD batch updates. There are 2,533 libraries nationwide that have holdings in DOCLINE which are manually updated at least on an annual basis.

If your library is interested in an additional method of batch update, please provide Mark with the following information:

  1. How many holdings does your library currently have in DOCLINE?
  2. Does your library have serial holdings in OCLC? (If so, please indicate why your library does not utilize either the SERHOLD-to-OCLC or OCLC-to- SERHOLD batch update option.)
  3. NLM is considering DOCLINE serial holdings batch update using either MARC 21 format (http://www.loc.gov/marc/holdings/echdhome.html) with summary holdings using data from the 863 $a and 863 $i or an NLM-defined format using XML. Would either format work for your library? Is there another holdings data exchange format or method which you believe NLM should consider?
  4. If your library prefers MARC 21 format, can your data be provided to NLM at the summary level for both enumeration and chronology (863 $a and 863 $i)?

NLM will review all feedback. Please call or e-mail Mark (508-856-5964; mark.goldstein@umassmed.edu) if you'd like to discuss any suggestions you may have.






Let's welcome our Newest Members of the NER

Boston Graduate School of Psychoanalysis MAUKCT Brookline, MA
Brookline Public Library NHUJZV Brookline, NH
Chester C. Corbin Public Library MAUJZW Webster
The Deep River Public Library CTUJAF Deep River, CT
Enfield Public Library CTUKCP Enfield, CT
The Farmington Libary CTUKCH Farmington, CT
Gibbs College RIUKCD Cranston, RI
Hartford Public Library CTUKCO Hartford, CT
Killingly Public Library CTUKCO Danielson, CT
NH Community Tech Coll, Claremont NHUJKP Claremont, NH
NH Community Tech Coll, Stratham NHUKDN Stratham, NH
New Hampshire Dept of Public Health NHUKAW Concord, NH
Otis Library CTUKDL Norwich, CT
University of Maine at Presque Isle MEUIAX Presque Isle, ME




ANNOUNCEMENTS & DATES

Friday, March 4
Hoagland-Pincus Center, Shrewsbury, MA
Hospital Library Evaluation Workshop

Friday, April 1
Hoagland-Pincus Center, Shrewsbury, MA
Annual Resource Sharing Day

Saturday, May 14 thru Thursday, May 19 San Antonio, TX
Medical Library Association Annual Meeting

Sunday, Sep 25 thru Tuesday, Sep 27 Providence, RI
NAHSL '05 Meeting





HELP? ADVICE? QUESTIONS?

Please contact Mark at the RML:
508-856-5964 -or- mark.goldstein@umassmed.edu.

NLM | NN/LM | NER


Comments to:
Rebecca.Zenaro@umassmed.edu
University of Massachusetts Medical School
222 Maple Avenue Shrewsbury, MA 01545
Phone:  800-338-7657
508-856-5979
Fax:  508-856-5977