ILL Advised NETWORK NUGGETS A selection of "resource sharing" questions received by the NER office, prospected and reprinted for the benefit of regional members. Question-1: Why is no dollar value indicated next to library groups under "Copy Services & Fees" in the DOCLINE Institution Record? Response-1: There are two choices for a library group to indicate Copy Base Fee - [a.] Input the fee agreed to by everyone in the group; -or- [b.] Input Null, which is more often the case. Resource Libraries may want to charge fellow Consortial members for their interlibrary loans, so it would not be uncommon to find an appropriate comment displayed, such as: "Fees vary". Question-2: When I originally input my serial holdings into DOCLINE, I used "Retained for a Limited Period" for my Retention Policy and indicated "Last 10 years" for my Holdings Owned. This year, I thought it might be helpful for me to redo these holdings with specific volumes and years. I couldn't see a way to change the "10 Years" format to a new one for specific volumes/years. Do I have to start over, delete the old record, and enter a new one with the specific volumes and years? Response-2: When you update your serial holdings records, and change the Retention Policy from "Retained for a Limited Period" to "Permanently Retained" (by selecting the appropriate radio button), the right side of the screen will change its display to reflect either input of a limited period (such as "latest 10 years") or input of volumes and years. Question-3: In the Requests module, why don't requests that get rejected because of "Beyond Routing Map" show up in the "Activity and Status" screen on the Docline Home page? Response-3: When requests retire, a link displays on the DOCLINE Home page. Clicking on the link displays the requests in Status/Cancel where you can view the receipt, view the routing history and resubmit the request with any necessary changes (cost, delivery method, Refer to Resource Libraries, etc.). Detailed instructions are available in the online help manual: http://www.nlm.nih.gov/docline/docline_manual/requests/statuscancel.html#Home See also: FAQ -- Reviewing "Retired Unfilled" Requests: http://www.nlm.nih.gov/services/doc_retired_unfilled.html FAQ -- What to check before resubmitting requests: For additional information, please refer to the FAQ on the NLM web site: http://www.nlm.nih.gov/services/doc_titlechange.html Please send your questions to Mark Goldstein at: mark.goldstein@umassmed.edu 508-856-5964 Who knows? - It might be one of those "nuggets" of information everyone else's been prospectin' for! DOCLINE Updates

NLM released the following DOCLINE yearly reports on Friday, February 6, 2004:

It is recommended to download copies of these statistical reports to hard copy, since only statistics for the last two quarters are accessible at one time. For example, when the next quarterly reports (January-March 2004) is released in April, the "July-September 2003" reports will be removed from the NLM server. Similarly, this July, when the next semi-annual installment of the "Ranked List of Serial Titles Requested" is released, the "July 2002 - June 2003" report will be removed.

Further schedule information may be found in the DOCLINE - Quarterly Reports (Statistics) FAQ at:

http://www.nlm.nih.gov/services/doc_quarterly_reports.html

Instructions for downloading and printing reports may be found in the DOCLINE Help section 'Requests
Reports' or at:

http://www.nlm.nih.gov/services/faqdocline.html#reports

LinkOut Updates

Several RML's (including the NER) are currently working with NLM's National Center for Biotechnology Information (NCBI) to develop and disseminate a two new nationally adopted training modules for LinkOut.

NCBI's goal is to conduct a LinkOut Basics course that would be first presented to RML LinkOut representatives and other RML staff who are interested in learning more about LinkOut. Along with the LinkOut Basics course, NCBI is expected to also develop an Advanced Topics course.

Both courses hopefully will be ready for presentation on the NIH campus in May for MLA attendees and for CE credit.

The Public Library of Science (PloS), a nonprofit advocacy organization and open-access publisher, announced its new Institutional Membership program earlier this month. According to PLoS, institutional memberships provide a mechanism through which libraries and other institutions can support open-access and provide incentives, via publication charge discounts, for their researchers to publish in PloS open-access journals. Information and applications are available at:

http://www.plos.org/support/instmembership.html

Emory Conference Webcasts Now Available

The webcasts and presentations from the January 7th "Open Access Publishing Conference" sponsored by the CDC and the Woodruff Health Sciences Center Library of Emory University are now available on the web at:

http://ada.healthsci.emory.edu/openaccess/

HOSPITAL LIBRARY ACCREDITATION

In December, 2003, a small group of health science librarians attended an impromptu meeting in Connecticut to discuss how to replicate the "success story" that occurred in Connecticut for the other states in the New England region. In 2002, the Connecticut State Medical Society adopted a set of standards for hospital libraries that were initially drafted and promoted by the Medical Library Association (MLA). The main goal of the standards is to have each hospital employing a library staff of the appropriate size, as determined by the staffing standard. For the larger hospitals: more than one librarian. For the smaller hospitals: a part-time person.

Attending the December meeting were: Jeannine Gluck and Robin Hassig (both instrumental in the Connecticut success); Anne Fladger, Claire LaForce, and Mark Goldstein, who were representing the interests of Massachusetts, Vermont, and New Hampshire, respectively. Anne is in close contact with the Massachusetts Medical Society, and expects adoption of MLA-recommended standards sometime later this year. Claire has already had an initial meeting with a medical staff director in Vermont. And Mark has been filling in as a proxy for New Hampshire, but Sheila Hayes will eventually become the leading HSL advocate role for her state.

Hopefully, if we realize a soon anticipated "success story" in Massachusetts, we'll be able to capitalize on the momentum and bring the rest of the region's medical societies along. A similar effort has already begun to take hold in New York and Pennsylvania, as well.

Interested in getting involved? Or, maybe you'd just like some more detailed information on the topic?

Please contact Mark at the RML:

508-856-5964 -or- mark.goldstein@umassmed.edu.

A  TO THE FUTURE

HOLD THAT DATE: Friday, May 14, 2004

Our Annual Resource Sharing Meeting* will be held at the Hoagland-Pincus Conference Center on the campus of UMASS Shrewsbury.

* formerly "Annual ILL Meeting"

• An agenda will be posted to the NAHSL-L listserv soon
• Theme for the meeting: "Consortial purchasing groups and cooperative/shared purchase agreements"
• Speakers: Jonathan Lord (UVA) & Barbara Preece (BLC)

Please send your questions to Mark Goldstein at:
mark.goldstein@umassmed.edu 508-856-5964