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Archive for the ‘Announcements’ Category

Knowledge Management (KM) In Action: Silverman Symposium Posters Online

Tuesday, June 9th, 2015

[Guest post by Margo Coletti]

First, some background: The Silverman Symposium is an annual celebration of quality improvement at Beth Israel Deaconess Medical Center and the BID community hospitals, now in its 8th year. The Symposium is sponsored by the Silverman Institute for Health Care Quality & Safety (the QI department at BIDMC). The Symposium consists of a morning lecture, followed by two afternoon poster sessions to showcase our own safety and quality improvement initiatives. Each year, over 100 posters are mounted and displayed, either on paper or electronically.  The number of posters has grown every year. For the 2015 symposium we had 183 posters. The poster session is our opportunity to show what we’ve accomplished and share our work with each other. During the session, we make connections, discuss our work, garner ideas, and learn from each other. This is knowledge sharing at its finest.

Last spring we asked ourselves: What happens after the Symposium? How can we help the ideas, the connecting, the learning, the sharing continue? Up until this year, the posters had been archived in PDF format on the Silverman Symposium website, but they were not searchable. They were not even discoverable unless the searcher knew the title and year of the poster. In the spring of 2014, after that year’s symposium, we approached a Silverman Institute director. We explained that we in Knowledge Services wanted to harness the knowledge represented by the posters and make it accessible after the symposium. This was an ideal opportunity to utilize and showcase our knowledge management (KM) skills.

With the approval and cooperation of the Silverman Institute, we applied for a Knowledge Management Pilot Project funding from the NN/LM NER. The goal of our project was to produce a searchable, openly-accessible repository of projects, represented by posters, in order to foster knowledge sharing both within the BID organizations and within the global healthcare community.  The objectives were to:

  1. Organize the Silverman Posters PDFs into one searchable repository that is openly accessible and discoverable via Google or any other web search engine.
  2. Design a database that can be used by Knowledge Services as a blueprint for similar projects.
  3. Raise the level of awareness of the quality and safety projects which are undertaken each year in BIDMC.
  4. Raise the visibility and value of Knowledge Services.

The grant allowed us to hire a consultant, Brandy King, MLS, to provide technical expertise in the software selection and database design. It also paid for the first year’s software license. Knowledge Services Director, Margo Coletti, AMLS, AHIP and Senior Information Specialist, Nathan Norris, MLS, AHIP, worked with Brandy King and with Silverman Institute Director of Regulatory Affairs, Kathy Murray. Brandy came on board in August, 2015, and the database software, Omeka, was selected in September.

The work that went into designing the database was shared by everyone on the team. We considered the needs of all of the stakeholders: the database owners (Knowledge Services), the content owners (Silverman Institute), the authors (BID staff members), and the end users (healthcare professionals both within and outside of the BID organization). The Omeka software proved problematic in some areas and we had to work around the quirks and limitations. The most challenging piece was the taxonomy. We considered several options for building a searchable vocabulary and in the end we agreed that the Institute of Medicine’s quality indicators would be of greatest value to the organization. Diane Young, MLS, Information Specialist, joined the team in January, 2015, for the most labor-intensive phase of the project, the data input. By April 9th, the day of the 2015 Symposium, we had loaded, edited and tagged 644 posters, dating from 2012 through 2015.

Silverman Symposium Posters Online can now be viewed at . It is a work in progress as we are still adding the back file from 2006 through 2011. And starting with 2016, we will be reassessing our tags, perhaps adding other indicators of quality such as patient safety goals.

Our project has had an immediate impact on our organization in its recognition of the function and abilities of Knowledge Services. On April 23rd, we presented the database at the BIDMC Leadership Meeting. After the meeting, we were approached by two different people, representing Nursing and Ethics respectively, to work with each of them on different KM projects.

The database itself has contributed to the mission of the medical center, “extraordinary care, where the patient comes first, supported by world-class education and research.” Each of the QI projects represented by the posters is an exercise in knowledge sharing that benefits patient care, teaching and research. It allows our staff to learn from each other and it allows people outside the institution to learn from us as well.

Finally, as the project uses database technology to harness our internal knowledge assets to benefit our community of users, it serves as an example of KM in action (the 3-legged stool of KM: people, technology and knowledge assets). As such, our project was featured in a CE class at MLA 2015, “Knowledge Sharing for Improvement: Hospital Librarians as Knowledge Managers.”

We are grateful to the New England Region for their support.

Submitted by Margo Coletti, Director, Knowledge Services, Beth Israel Deaconess Medical Center, Boston, MA

This project has been funded in whole or in part with federal funds from the National Library of Medicine, National Institutes of Health, under Contract No. HHSN276201100010C with the University of Massachusetts, Worcester.

RFI for Health Disparities Research

Monday, June 8th, 2015

 Soliciting Input into the NIH Science Vision for Health Disparities Research

Do you want to help shape the course of health disparities research for the next decade?

The National Institute on Minority Health and Health Disparities (NIMHD) is seeking comments on key research areas that should be addressed in the “development of a transformational health disparities agenda.”

Comments from stakeholders and the public are welcome. Comments are due July 31, 2015

Request for Information:

NN/LM MAR Training Opportunities

Wednesday, June 3rd, 2015

[Guest post by Renae Barger]

Training opportunities from NN/LM Middle Atlantic Region

  1. Directory of History of Medicine Collections (DHMC): A Valuable Resource (Boost Box) – Learn about the Directory of History of Medicine Collections as a resource and the capabilities of the fully searchable database.  Libraries, museums, archives and others with history of medicine collections will hear the benefits of adding collections to this valuable resource.  Presented by Crystal Smith, Reference Librarian, Rare Books and Early Manuscripts, National Library of Medicine – June 9, 2015 / Noon – 1 pm (ET)  Online / No Registration Required
  1. On-demand access to the Affordable Care Act:  Libraries Making a Difference Symposium – if you missed the symposium, MAR is offering on-demand viewing of the webcast. Registration is required to view. Those who watch the entire program may request 6 hours MLA CE.

Public Libraries as Community Science Centers

Wednesday, June 3rd, 2015

[Maine State Library Press Release]

The Institute of Museum and Library Services has approved a $493,770 National Leadership grant proposal by the Maine State Library and Brunswick-based nonprofit Cornerstones of Science to support the development of an emerging vision of public libraries as community science centers. This project draws upon six state library agencies, science-based companies, public libraries, the formal and informal science communities’ expertise and commitment providing matching funds from our partners of $623,523 putting the value of this grant at $1,117,293.

The project, Empowering Public Libraries to be Science Resource Centers for their Communities, will help the State Library Agencies, of Maine and Massachusetts, develop the tools that empower public libraries to build and sustain effective informal science programming and services that connect their patrons and communities to science and technology learning, equipment (e.g. telescopes, microscopes and science kits), books, media and people in the scientific community.

“We know that STEM literacy is increasingly sought after by employers in a wide variety of industry sectors,” said James Ritter, Maine State Librarian. “The long term competitiveness of our economy and the prosperity of people in the workforce will be closely linked to the important work that libraries are doing today.”

The plan builds on an existing partnership between the Maine State Library and Cornerstones of Science to provide librarian training and free science resources that increase public access and opportunities to science experiences in public libraries. In 2014, the groups launched a lending library of science trunks offering programming ideas and teaching tools on eight distinct science topics and where the librarians are the local champions of science.

“Our mission is to strengthen the capacity of public libraries to serve as a place for people to gather in a local informal science setting,” said Cynthia Randall, Executive Director of Cornerstones of Science. “This ongoing public access and opportunity to science experiences strengthens community life by connecting people with science and technology in ways that stimulate curiosity and assisting citizens to understand the impacts that scientific and technological advances have on their daily lives.”

“Maine libraries are hubs for people seeking access to information and knowledge,” said Janet McKenney, Director of Library Development at the Maine State Library. “This partnership with Cornerstones of Science is a natural fit.”

As the lead state on the project, Maine will involve State Library Agencies in Massachusetts, Vermont and Rhode Island in developing a library-driven STEM programming model that could be replicated in any other state after the 30-month program is complete. The results from this collaboration will demonstrate how libraries, nationwide, can build and sustain effective informal science programming and services that prepare people to be full participants in their communities and global society.

Cornerstones of Science works with public libraries to create science experience that foster a deeper understanding of the world around them. Founded in 1999 at Curtis Memorial Library in Brunswick, Cornerstones has grown to support a network of 150 libraries in five states. Portland Public Library, Auburn Public Library and the Jesup Memorial Library in Bar Harbor will work with grant researchers to test the national model.
The Maine State Library facilitates access to and delivery of library services and collection resources for the State of Maine. Through its Library Development Division, the State Library provides consulting services to assist public and school libraries and administers federal and state funding for library services.

For more information, contact Janet McKenney at the Maine State Library at

[Maine State Library Press Release]

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