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Archive for March, 2008

FIGHTING FIRES

Wednesday, March 26th, 2008

Submitted by Mark Goldstein

  • Expecting a reduction in staff, hours, services, or space?
  • Organizing a move of the library within your institution?
  • Leaving the library (for a new job, retirement, etc.), yet hoping the institution will hire a suitable replacement?
  • Just got word that your institution (and library) will be going through a consolidation or merger?
  • Are rumors circulating about the possible elimination of the library’s functions?
  • Has your institution announced that it’s closing its doors?
  • Arriving to your institution as the new librarian?

If you responded in the affirmative to any of these questions, contact Mark at 508-856-5964 or mark.goldstein@umassmed.edu for an advocacy consultation over what the NER can provide you in the way of a measured response.

REVIEWING REASON CODES

Wednesday, March 26th, 2008

Submitted by Mark Goldstein

… which may be reason enough to review the “update reasons” for not filling requests as a lender.

There are three types of reasons for a request to either route on to another library, or discontinue routing and retire: (1.) Routing Reasons are system generated during the routing process; (2.) Removal Reasons are system generated in Time-triggered actions; and (3.) Update Reasons are chosen by a potential lender as a reason for not filling a request.
Please review the list of update reasons, below.

List of Update Reasons

CAN/Canceled* The request was canceled by the lender at the borrower’s request.
POR/Condition The material is held, but the physical condition of the volume or issue prohibits lending or copying.
EXL/Copy limit The number of pages requested exceeds the copy limit imposed by this institution.
COP/Copyright* The lender has determined that this request is in violation of copyright compliance (l=royalty payments made to copyright clearance center; g=requested under fair use copyright guidelines). This request has retired.
CST/Cost* The lender’s minimum cost to supply the requested item is greater than the maxcost authorized by the borrower. This request has retired.
PRO/In Process The material has been received, but is not yet ready for use.
USE/In Use The lender reports the volume/issue was in use and unavailable for loan or copy at the time of the request.
INC/Incomplete* The lender believes that the citation on the request is either incomplete or incorrect. This request has retired.
LAC/Lacking The lender holds the title, but is missing the requested issue or volume.
LIC License Restriction The lender’s journal subscription prohibits ILL under the conditions specific to this request. For example, subscription prohibits ILL from the online journal to libraries outside the lender’s country.
LOS/Lost The lender declares this title or volume/issue is lost or withdrawn from its collection.
NCR/Non-circ The lender holds this item, but reports that it is not available for loan.
NYRN/Not yet received The title is owned, but lender reports volume/issue has not yet been received.
NOS /Not on shelf The lender holds this item, but reports that it was not on the shelf at the time the request was received.
ORD/On order The item has been ordered, but has not been received by the library.
OTH/Other Request was rejected for a reason other than those listed. Please check with lender.
Title not owned The requested title is not owned by the lending library.

Note: Reasons followed by an asterisk (*) stop a request from further routing. The request is retired unfilled.

Of special note: we should focus on the update reason known as the LIC (license restriction) code. Lenders should use this code when the library’s journal subscription prohibits Interlibrary loan (ILL) under the conditions specific to this request. For example, subscription prohibits ILL from the online journal outside the lender’s country and the borrowing library is outside the lender’s country. Journal subscriptions which entirely prohibit ILL under the publishers’ license agreement should not be listed in DOCLINE Serial Holdings.

DEVELOPING DOCLINE® : No Rest for Tugger

Wednesday, March 26th, 2008

Submitted by Mark Goldstein

DOCLINE® Version 3.3 was released into production on February 10, 2008. The release notes are, as follows:

Institution Record

Address: Moved electronic delivery addresses (e.g., email, Ariel, and fax) from the DOCLINE Options page to the Address page of the Institution record so that all “ship to:” addresses were in one location.

Address: Added “Edit Routing Table” link on initial Institutions Update page to speed access to routing table maintenance.

DOCLINE Options: Added ability for lenders to receive email notification of new Normal, Rush, and/or Urgent Patient Care requests routed to them. Allows libraries to more easily monitor all or select incoming DOCLINE requests.

Out of Office: Allow libraries to request their library be set “Inactive” during extended staff absence due to vacation or special circumstances. Provides a more efficient mechanism for your Regional Medical Library to review and process Out of Office requests.

Data: The Canadian province two letter code for Newfoundland and Labrador has been updated to reflect the Canadian change from NF to NL. LIBIDs in this province were updated throughout DOCLINE from NFCxxx to NLCxxx.

Requests

Borrow: Added warning message on Borrow / Manual method to alert users to more efficient borrow methods. Libraries should only place requests via Borrow / Manual after verifying that citation is not in PubMed and bibliographic record is not in LocatorPlus, or when LocatorPlus is unavailable.

Routing: If a library has selected email notification of new requests, upon routing to a potential lender, DOCLINE will send an email to library designated email address.

Serial Holdings

Reports: Revised user interface for requesting and viewing of serial holdings reports.

Help

Help screens were added or modified for new features and changes to DOCLINE 3.3.

NER’s Newest Members

Wednesday, March 26th, 2008

Submitted by Mark Goldstein

Caritas Labouré College (MAUCLJ)
Boston, MA
New Affiliate Member (formerly Full member)

Central Connecticut State University (CTULRZ)
New Britain, CT
New Affiliate Member

Children’s Safety Network (MAULWE)
Newton, MA
New Affiliate Member

Greenfield Community College (MAULRR)
Greenfield, MA
New Affiliate Member

InRhodes Resource Center (RIULNZ)
Providence, RI
New Affiliate Member (formerly Full member)

NELINET, Inc. (MAULUL)
Southborough, MA
New Affiliate Member

North Shore Community College (MAUCGM)
Lynn, MA
New Affiliate Member

University of New England at Portland (MEUWSR)
Portland, ME
New Affiliate Member (formerly Full member)

Waldo County General Hospital (MEWAD)
Belfast, ME
Reinstated Full Member

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