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Resource Sharing: DOCLINE Users – Things You Need to Know!

Dear DOCLINE Users:

Here are 5 DOCLINE best practice tips:

1) Review and maintain your institution’s serial holdings  data .  To review your institution’s serial holdings, you must log in,  and then click on the “Serial Holdings” tab. It’s very important to make sure your holdings are accurate for efficient and quick lending. http://www.nlm.nih.gov/pubs/factsheets/serhold.html

2) Make sure that your routing tables are current  Remove any libraries, on your routing table,  with the designation “Not a DOCLINE Library”  or “Library Closed.”

3) The fill rate target for all MidContinental Region libraries is at 75% or higher.  If you are having trouble meeting that goal, your state coordinators or the MCR’s Member Services coordinator will  be able to provide some suggestions.  You can find your fill rate by clicking on “Requests” and then “Reports.”

4) Review and maintain your institutional  record for accuracy and completeness.  The institutional record contains a list of those people, and their contact information, who have access to your DOCLINE account.  To find your institution record,  you must log in, click on the “Institutions” tab, click on “Update” and on the “People” button on the left side.  Remove names of those who do not now have access or add new names.  Update any changes of address.   You’ll also want to be sure all of your borrow and lend preferences are current too.

5)  Always submit an “Out of Office” request if your library will not be filling requests while staff are away from the office.  In DOCLINE, click on your “Institutions” tab,  “Update (LIBID)”  and then on the “Out of Office” tab on the left sidebar.

All reviews and updates should be performed at least once a year.  Taking these steps shows your commitment to the National Network of Libraries of Medicine (NN/LM) Resource Sharing Plan http://nnlm.gov/rsdd/docline/docdelplan.html

For more information you may contact Jim Honour

[jh]

 

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