MIDDLE ATLANTIC PERSPECTIVE
Newsletter of the
National Network of Libraries of Medicine
Middle Atlantic Region
New York New Jersey Pennsylvania Delaware
| The New York Academy of Medicine - 1216 Fifth Avenue - New York, NY 10029 |
| Volume 13 Number 3 | May - June 2003 |
In This Issue...
RML Directors Meeting, May 2, 2003
LinkOut-SERHOLD Interface
Visit NLM at 2003 ALA Meeting in Toronto
Updating Patron Information in Loansome Doc
Nursing on the Net Offered
Welcome New Libraries
What is PubMed Central?
MLA Tapes Available
NLM Technical Bulletin
Note: This is a newsletter. The links and information are up-to-date when published and are NOT updated after the published date.
If you would like to propose topics you feel should be covered in the Middle Atlantic Perspective, or, if you would like to write an article, please contact Joanne Jahr at jjahr@nyam.org. Your comments, suggestions and criticisms are welcome.
Regional Medical Library (RML) directors and staff joined National Library of Medicine (NLM) staff for an “all-RML” meeting prior to the Medical Library Association Annual Meeting in San Diego, California. Approximately 70 staff members from the eight RMLs were present to hear an update from NLM, and to discuss future enhancements to DOCLINE, ILL costs, electronic journals, the National Training Center and Clearinghouse, and outreach evaluation collaboration. Following the general session, smaller breakout discussion groups gathered to consider issues in consumer health information, outreach and education, network services, and NN/LM planning.
Future of DOCLINE
Since December 2001, the DOCLINE Interface Review Team, comprised of NLM and RML staff members, has worked on the following goals: to identify and resolve user issues with DOCLINE; to improve ease of use; to eliminate inconsistencies; to increase user efficiency; to implement requested enhancements; and to integrate DOCLINE with other NLM systems, whenever feasible and desirable. The comprehensive interface review of DOCLINE has been completed, and a phased project plan has been developed to implement DOCUSER redesign, the Requests module redesign, SERHOLD redesign, and Loansome Doc redesign. The consensus at the RML Directors Meeting was that the plan for DOCLINE enhancement should be carried out as presented by the Interface Review Team. In addition, it was agreed that NLM’s phased implementation of the ISO/ILL protocol should continue, due to the importance of the protocol for many of the large lending libraries in the NN/LM network. NLM staff will need to adjust the timeline for DOCLINE enhancements to accommodate the ISO/ILL protocol implementation.
ILL Questionnaire
A national survey on ILL costs was conducted between March 25 and April 9,
2003, with 866 responses from DOCLINE participants. The average number of items
borrowed through DOCLINE was 1,520, and the average percentage of DOCLINE requests
paid for was 37%. The average charge per request of DOCLINE borrow requests
paid for was $9.98; the median as well as the mode charge was $11.00. (The ILL
questionnaire also asked about FreeShare participation and satisfaction; those
results are available on the Pacific Southwest Regional Medical Library web
site at:
http://nnlm.gov/psr/pres/ FreeShare to the Rescue!)
National Maximum ILL Charge
A number of NN/LM Resource Libraries across the country have reported that the national maximum charge of $11 for a filled DOCLINE request does not allow them to recover the costs of providing ILL service. The actual costs of providing ILL service can vary greatly from one library to another, reflecting differences due to factors such as volume of requests received and prevailing wage rates. Given these variations, it was decided that an NN/LM ILL cost study is not warranted. However, the data from the NN/LM ILL questionnaire, along with data that will be available from NN/LM Resource Libraries that are contributing to the Association of Research Libraries ILL study, will be useful in deciding an increase in the national maximum ILL charge. It was agreed that the national maximum charge will include electronic delivery; that is, an extra fee cannot be applied for electronic delivery, since it does not cause an interruption in workflow. Fax delivery may in many cases cause an interruption in workflow, and a surcharge is allowable for fax transmission.
Electronic Journals
Cost and access issues surrounding electronic journals continue to be concerns in planning and maintaining NN/LM network services. License agreements that restrict copying for ILLs to libraries or for unaffiliated health professionals are a particular concern. At least one major library has been able to negotiate licensing language that allows copying for requests related to a clinical emergency. RMLs and Resource Libraries that are part of larger systems may find it difficult to influence the content of system-wide licensing agreements. While some license agreements have language limiting disclosure of the pricing terms of the agreement, there was a question as to whether such a non-disclosure clause would be binding in the case of state and public institutions. NLM is studying approaches to improving access and visibility of open access publications; one idea is to have DOCLINE return a message when a request is transmitted for an article that is freely available in electronic form. (Currently, NLM notifies the requesting library when a DOCLINE request is received for an item that can be obtained directly at no cost.)
National Training Center and Clearinghouse (NTCC)
Public health and environmental workers are attending the NTCC courses in growing numbers; these participants are interested in learning about MeSH, as well as about the search interfaces. The number of course materials linked in the Educational Clearinghouse Database– http://nnlm.gov/train –is increasing and the RMLs and the NTCC will be doing additional promotion to raise awareness of this resource and to encourage additional entries. The NTCC expects to announce shortly the schedule for advanced training from the National Center for Biotechnology Information (NCBI), with a course designed specifically for information specialists who provide support to users of NCBI’s molecular biology services. The Training Center and Clearinghouse is also planning to test a simultaneous videocast of a PubMed course later this year.
Outreach Evaluation
In the current contract year (Year 3), each RML will implement regional projects related to two national plans for outreach, one plan focusing on outreach to the public health workforce and the second plan on outreach to public libraries. The plans were developed as a collaborative effort among the RMLs and NLM; we will announce the web address
of these plans as soon as they become available. The national plans are documented
in the form of logic models, which outline objectives, activities, milestones,
and outcomes. Logic models have been used increasingly as a tool by non-profit
organizations to demonstrate the effectiveness of their program activities by
initiating and completing outcome-oriented evaluation of projects.
With thanks to Elaine Graham, Associate Director,
NN/LM Pacific Southwest Region, who so capably put together this report.
by Susan Barnes, Resource Sharing Coordinator NN/LM Pacific Northwest Region
University of Washington
and
Joanne Jahr, Network Programs Coordinator NN/LM Middle Atlantic Region
New York Academy of Medicine
LinkOut for Libraries, which has connected PubMed users to the full text of their libraries’ e-journals for more than two years, has a new interface to SERHOLD. With the LinkOut-SERHOLD interface, any DOCLINE library can now point to its print journal collection from PubMed references. The LinkOut-SERHOLD interface displays library icons within PubMed’s Abstract and Citation formats, alerting PubMed users to the references that they can find in their own libraries.
Madeleine Taylor considers LinkOut to be a very useful tool for libraries. Ms. Taylor, librarian at St. Joseph’s Hospital & Medical Center in Paterson, New Jersey, says, “I really like the fact that I can use LinkOut to limit my searches to our library’s collection. NLM’s adding SERHOLD records to LinkOut really enhances the service.” SERHOLD records are journal holdings records that medical libraries maintain in the DOCLINE interlibrary loan system. This inclusion of SERHOLD adds information about libraries’ print holdings to the LinkOut for Libraries service. SERHOLD provides an excellent complement to the information about electronic journals that libraries maintain in the LinkOut Holdings Submission Utility. [Most libraries omit their e-journal holdings from SERHOLD because there are numerous restrictions on the use of electronic content to fill ILL requests. That is why both SERHOLD and the Holdings Submission Utility are used by LinkOut for Libraries.]
Libraries that already provide links to their e-journals via PubMed’s LinkOut for Libraries can simply log in to the LinkOut Utility, click on “LinkOut-SERHOLD,” and register by entering LIBID, a brief description of the print collection’s location (e.g. “Anytown Hospital Library”), and URL for the library’s icon.
Libraries that do not yet participate in LinkOut for Libraries should send
an email to lib-reg@ncbi.nlm.
nih.gov providing contact name, library name, phone number, email, and street
address. They will be provided with user name and password, and can then log
in to the LinkOut Utility and register for the LinkOut-SERHOLD Interface.
Ms. Taylor encourages her colleagues to try LinkOut-SERHOLD. “I think that once people see how simply it can be set up, and how it can be used, they will register.” LinkOut will make it possible to “have direct full-text links, show patrons what journals are available to them because of your library, limit your searches to your local collection, and publicize your library by providing your own icons to display.”
The “Library LinkOut Survival Guide” at http://nnlm.gov/libinfo/ejournals/linkout/ provides more details, and staff at the National Network of Libraries of Medicine’s regional offices can provide information and assistance (1-800-338-7657 from within the United States). A listing of current participants is available at http://www.ncbi.nlm.nih.gov/entrez/journals/active_libraries.html.
Reprinted from MLA News, May 2003/Number 356
Currently, it is not possible for libraries to delete Loansome Doc patron records in DOCLINE. Librarians can, however, “unauthorize” patron records that are duplicates, outdated, or if the user does not qualify for service. Deselecting a patron’s authorization prevents the user from being able to send LD orders to the library.
To remove a patron’s authorization, go to the LD icon in DOCLINE. When the patron record is displayed, click on the patron’s name to bring up the update information screen. In the box after “authorized patron,” delete the check mark and then click on “Update” at the bottom of the screen.
LD patron records (name, address, phone, email) cannot be edited by the library–only by the patron. The original idea was that the record belonged to the patron, not the library. NLM has received several requests to allow libraries to edit their LD patrons’ records and is considering doing so in a future release. You might wish to periodically remind your Loansome Doc patrons to review and update their LD account information. Instructions can be found at http://www.nlm.nih.gov/services/ldchange.html.
For patrons with duplicate accounts, it is suggested that the user be notified before an inactive account is unauthorized. In the future, NLM plans to regularly delete inactive Loansome Doc patron records after a defined period.
A new class for librarians who work with nurses, nursing students, or other allied health professionals has been added to the list of classes available in our region. Nursing on the Net: Health Care Resources You Can Use is a half-day course approved for four MLA CE units. This hands-on workshop will introduce participants to some of the many clinical and professional resources available on the Internet to nurses. This class can also be adapted for use with nurses.
For more detail, see http://nnlm.gov/train/nursing. If you would like to schedule a class, or have any questions, please contact Joan Seidman, Education Programs Coordinator, at (212) 822-7355 or jseidman@nyam.org.
North Shore University Hospital at Plainview, NYUCIX
We welcome back after a long period of inactivity
Franklin Hospital Medical Center, NYUFRK, under its new librarian, Christine
Johnson.
What is PubMed Central? PubMed Central is a digital archive of life sciences journal literature, developed and managed by the National Center for Biotechnology Information (NCBI) at the U.S. National Library of Medicine (NLM). Access to PubMed Central is free and unrestricted. (You might wish to refer back to the article in the March-April 2003 issue of the Middle Atlantic Perspective.)
Participation by publishers in PubMed Central (PMC) is voluntary, although participating journals must meet certain editorial standards. A journal may deposit its material in PMC and make it available for public release as soon as it is published, or it may delay release in PMC for a specified period after initial publication. Please note that PubMed Central does not claim copyright on any material deposited in the archive. Copyright remains with the journal publisher or with individual authors, whichever is applicable.
1. Are libraries adding PMC links to their catalogs?
Answer: A number of libraries have signed up to be informed when a journal is added to PMC, but NLM does not know what they do with that information. Presumably some of them do add links to their catalogs.
2. What commitment have the publishers made as to their continued participation in PubMed Central?
Answer: The formal participation agreement is for one year, automatically renewed in one-year increments. If a journal drops out of PMC, any content already deposited in PMC will continue to be available indefinitely, but no new content will be added. However, no one has dropped out, nor has anyone indicated they might. The current trend is for journals to provide PMC access to more content once they’re comfortable with their participation.
With the permission of the publishers, NLM is now committed to scanning the back issues of almost 70 PubMed Central titles (including title variations). The first back issues should be available by the end of the summer 2003.
3. Will NLM distribute a list of new titles available in PubMed Central? If
yes, in what format?
Answer: PMC uses a mailing list to announce when a new journal becomes available in PMC. To add your name go to http://www.ncbi.nlm.nih.gov/mailman/listinfo/pmc-news and fill out the form. You can also get a list from Locatorplus of all titles currently available in PMC--the search is simply “pubmedcentral” (without the quotation marks) using the “search in” default of “keyword anywhere search.”
4. What will happen if libraries cancel their subscriptions to the titles listed in PubMed Central?
Answer: They’ll save money for the subscription cost, but will not have free access to current content for many of those titles.
Complete information about PubMed Central, including links to the PubMed FAQ can be found at http://www.pubmedcentral.nih.gov/about/intro.html. The listing of available journals can also be found at http://www.pubmedcentral.nih.gov/index.html.
5. So then, what is BioMed Central and how does it differ?
Answer: BioMed Central is an independent online publishing house committed
to providing immediate and free access to the peer-reviewed biological and medical
research it publishes. Authors who publish in BMC’s journals are asked
to pay a processing charge of $500.00 per published paper. To remove this burden
from authors, institutions can join BioMed Central’s institutional membership
program. For more information, see:
http://www.biomedcentral.com.
The NN/LM office has purchased a full set of audiotapes from the Medical Library Association 2003 annual meeting held in San Diego, California.
The tapes are available on loan from the NN/LM office and may be requested by DOCLINE® through the New York Academy of Medicine Library (NYUNYA). When ordering, please note in the Comments field, “Available from the RML.” There is no charge for borrowing these tapes. If you prefer to make an email request for a tape, please direct your request to dweyeneth@nyam.org In your request please specify the tape number and title.
GENERAL SESSIONS
GS 1. Welcome and Presidential Address…Linda A. Watson, AHIP, President, MLA
GS 2. Plenary Session I – The John P. McGovern Lecture; Protecting a Creative Commons for Knowledge…Lawrence Lessig, J.D.
GS 3. Plenary Session II – The Janet Doe Lecture; Being There: The Library as Place…Frieda O.Weise
GS 4. MLA Business Meeting and Awards Ceremony
GS 5. Presidential Inaugural Address…Patricia L. Thibodeau, President, MLA
GS 6. Plenary Session III – Joseph Leiter NLM/ MLA Lecture…Roz Diane Lasker, M.D.
GS 7. NLM Update...
GS 8. Plenary Session IV – Mentoring: Sharing Experiences for Professional Growth/A Town Meeting, Session Introduction…Patricia L. Thibodeau, AHIP, President, MLA Speaker: Karen Garman, Ph.D., Town Meeting Facilitator: Jean P. Shipman, AHIP, Director
SECTION SESSIONS01. Hang Ten! Utilizing Standards and Benchmarking Data…Hospital Libraries Section
02. Building Castles in the Shifting Sand: Sculpting Partnerships and Alliances to Withstand the Incoming Tide: Parts I and II …Leadership and Management Section
03. The Extreme Librarian: Parts I and II ...Leadership and Management Section
04. The Crest of the Wave – Cool New Health Information Resources for Consumers …Consumer and Patient Health Information Section
05. Staying Afloat in a Sea of Data: Lessons in Public Health Informatics…Public Health/Health Administration Section
06. The Changing Shoreline: Virtual Real-Time Reference…Public Service Section
07. Knowing When to Get Out of the Water: Delivering Disaster-Related Public Health Information…Relevant Issues Section
08. 2003 EMBASE Lecture…Pharmacy and Drug Information Section
09. Bioinformatics: A New Wave of Research, A New Wave of Service…Medical Informatics Section
10. Building Lighthouses on Far Shores: Services to Underserved Health Professionals …Nursing and Allied Health Resources Section
11. Library Instruction on the Half Shell: Technique versus Technology…Public Services Section
12. Shoot the Pipeline with Evidence-Based Librarians: Original Research and Practical Methods…Research Section
13. Swimming in the Sea of Electronic Resources: Meeting the Challenges …Technical Services Section
14. Through Tempests and Storms: Vaccines, Biologicals, Patient Education, and Environmental Health…Consumer and Patient Health Information Section
15. Beachcombing for a Cure: History and Current Developments in Botanical Medicine…History of the Health Sciences Section
16. Caught in the Whirlpool: Information Needs of and Outreach Services for At-Risk and Underserved Consumer Populations…Public Health/Health Administration Section
17. Tsunami! New Publishing Paradigms and Health Sciences Libraries…Dental Section
18. Up Periscope: Who’s Watching Your Information?...Hospital Libraries Section
19. Library Content for Portable Handheld Devices…Educational Media and Technologies Section
20. Rising Waves…Medical Library Education Section
21. Lifeguarding 101: Avoiding or Surviving Wipeout in the Waves of Health Sciences Librarianship…Nursing and Allied Health Resources Section
22. Diving for Treasure: Library Exhibits from Idea to (Virtual) Reality…History of the Health Sciences Section
23. Navigating the Rapids of Rehabilitation Resources…Collection Development Section
24. Sharing Our Success: Success of African Americans In Medicine...Health Association Libraries Section
25. Equitable Access to Essential Information for Health: WHO's HINARI Partnership…International Cooperation Section
26. Surf Report: Forecasting Technology Trends…Medical Informatics Section
27. Critters Riding the Crest: Exotic Animal Practice ...Veterinary Medical Libraries Section
The following articles from the current Technical Bulletin are available
on the Web at:
http://www.nlm.nih.gov/pubs/techbull/tb.html.
2003 March - April; 331
PubMed®: Publication Type Mapping - e1
Change to PubMed’s®: Automatic Term
Mapping Affects Phrase Searching - e3
The XIV International AIDS Conference
Meeting Abstracts Available in the
NLM Gateway - e4
New MeSH Descriptor: Severe Acute
Respiratory Syndrome (SARS) - e5
E-mail Feature Planned for PubMed ®
Soon - e6
PubMed’s® MeSH Mapping Feature to Include
More British Spellings - e7
NLM Gateway Implements Phrase
Detection - e8
CANCERLIT® Retired, NCI and NLM
Collaborate to Improve Access to Cancer-
Related PubMed Citations - e9
Implementation of New Guidelines for the
Structure and Nomenclature of Protein
Concepts in MeSH - e10
Cancer Subset Added to PubMed® - e11
New MeSH Descriptor: SARS Virus - e12
New Entrez Database: MeSH - e13
Changes to PubMed® for 2003 - e14
MEDLINEplus® Adds New Features for
2003 - e15
Technical Notes: - e2
New Version of NLM Gateway
Released - March 5, 2003
Merriam-Webster Medical Dictionary on MEDLINEplus
New Clinical Advisory Issued
2003 MLA Meeting Reminder and NLM Invitation
MEDLINE Milestone - 12 Millionth Journal Citation
More Organisms Added to LocusLink Organisms
PubMed to Complete Transition to E-
Utilities and Manually Constructed URLs
Partners in Information Access Web Site Redesign
New Books Added to NCBI’s Bookshelf
DOCLINE 1.5 Released
DOCLINE: 10 Million Transactions and Counting
New Version of NLM Gateway Released - April 22, 2003
NN/LM, Middle Atlantic Region
The New York Academy of Medicine
1216 Fifth Avenue
New York, NY 10029
Phone: 212-822-7396 or 800-338-RMLS; Fax: 212-534-7042
Email: user name (first initial last name) followed by @nyam.org; URL:
http://nnlm.gov/mar
NN/LM STAFF
Director - Maxine L. Rockoff, Ph.D.
Associate Director - Mary Mylenki
Consumer Health Information Coordinator - Rhonda Allard
Education Programs Coordinator - Joan Seidman
Network Programs Coordinator - Joanne Jahr
Outreach Programs Coordinator - Peggy Falls
Technology Coordinator - Denise O'Shea
Administrative Assistant - Dorothy Weyeneth
NATIONAL TRAINING CENTER AND CLEARINGHOUSE STAFF
Assistant Director - Maureen Czujak
Online Analyst - Ellen Geraghty
Online Analyst - Mary Van Antwerp
Assistant for Training Services - Charles Rapisarda
Middle Atlantic Perspective is supported under NLM contract N01-LM-1-3521and is published bi-monthly.
Middle Atlantic Perspective Index | NN/LM
 |
NN/LM-
Middle Atlantic
Region New York Academy of Medicine 1216 Fifth Avenue New York, NY 10029 Site maintained by MAR STAFF Revised: June 6, 2003 URL: http://www.nnlm.gov/mar/perspec/2003/0003.html |