Emergency Preparedness Conference Award
Deadline for application is January 22, 2010.
Call for Applications
The National Network of Libraries of Medicine (NN/LM) Middle Atlantic Region (MAR) is accepting applications for an Emergency Preparedness Conference Award. NN/LM MAR’s full and affiliate network members may apply individually or as a group. Library associations or consortia that include network members may apply as an organization if they have a tax identifier number. Funds will be awarded on a cost reimbursement basis. Results of funded conferences will be shared through the MAR web site and other communication tools. Two awards of up to $7,500 are available to fund costs associated with the conference. Applications will be accepted through January 22, 2010. Awards will be made by March 15, 2010.
Purpose
As specified in the NN/LM MAR Strategic Program Plan for Member Participation, the intent of this award is to encourage MAR members to draft emergency preparedness documents for their individual libraries. Participants in funded conferences are expected to take home an emergency plan for their libraries. Applicants are encouraged to make use of NN/LM resources designed to support members’ emergency planning efforts, both in developing their applications and in proposed conferences or workshops. Among these are:
- MAR's Emergency Preparedness and Disaster Recovery Resources
- The NN/LM Emergency Preparedness Toolkit
- The NN/LM National Emergency Preparedness Plan
Period of Performance
Conference and all associated activities must be completed by April 30, 2011.
Submission Process
Applicants should complete the Emergency Preparedness Conference Award online application. Attachments, such as resumes, letters of support, and quotes for related services/equipment from catalog pricing may be sent by fax to 212-263-4258 or attached to an email sent to rml@library.med.nyu.edu. Please use the title of your project as the subject line of the email.
Deadline for submissions is January 22, 2010.
Application Review Process
Applications will be reviewed by the MAR Emergency Preparedness Committee. Reviewers may contact the applicant with questions or comments for clarification and revision of the proposal. The merits of each application will be carefully evaluated, based on responsiveness to the call for applications. Applicants must submit information sufficient to evaluate their proposals based on the criteria listed below.
The MAR staff will acknowledge receipt of the application. Applicants will be notified of decisions when the review process is complete, approximately 12 weeks from the application submission deadline.
Application Review Criteria
TARGET POPULATION NEEDS ASSESSMENT
The application describes the target population, the target population’s needs, and the rationale for what benefits the target population will gain from the conference.
35 points
ACTIVITY PLAN
The application describes how the conference will address the needs of the target population. The application fully describes the conference format, including start/end dates (timeline), location, and personnel. The application provides a detailed budget with justifications for all costs. The activity plan is feasible and complete. Applicants are encouraged to include a logic model to illustrate the intended outcomes of this project.
35 points
EVALUATION
The application describes how the conference will be evaluated. The application includes evaluation criteria to explain how activity objectives will be achieved. The evaluation component considers what is expected to be different once the conference is complete.
20 points
SUPPORTING DOCUMENTATION
The application documents experience and qualifications of key personnel, including resumes/curriculum vitae and, if applicable, letters of support from partner organizations.
10 points
Total Possible Points: 100
An application with a score totaling less than 75 points will not be funded.
See a sample Review Sheet.
Cost Proposal Instructions
Total expenses must not exceed $7,500.
Allowable expenses include:
- Equipment rental or purchase
- Travel including mileage, tolls, and hotel costs
- Publicity
- Space rental
- Electricity
- Telephone lines/data lines (e.g. broadband or cellular)
- Audiovisual costs
- Printing/reproduction/duplication including paper and supplies
- Postage and handling
- Speaker fees and honoraria
Non-allowable expenses include:
- Food or beverages (except travel per diem)
- Furniture
Reporting Requirements
A final report, including a blog/newsletter article, must be submitted using the appropriate form within 90 days of completion of the project. Award recipients are encouraged to take photographs for inclusion in the report and article. Reports must be submitted to the MAR within three (3) months of completion of the project.
Recipients agree to allow the NN/LM-MAR to republish reports.
Contact for Questions
If you have questions or require assistance contact Kate Oliver, Associate Director, at 1-800-338-7657, 212-263-4197, or kate.oliver@med.nyu.edu . Awards will be announced on the MAR discussion list, MARL as well as the MAR blog, The MARquee.
Important Information Funding decisions are based on need, amount to be funded, and availability of funds. In addition to the requirements listed in each Call for Application, the following requirements also apply.
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