Consortia Purchasing / Electronic Resource Access Award
Applications are due by March 26, 2010
Call for Applications
The NN/LM Middle Atlantic Region (MAR), as part of its outreach and library improvement programs and its Strategic Program Plan for Network Members to improve access to health information, is accepting applications from MAR full and affiliate members for an Consortia Purchasing / Electronic Resource Access Award.
This award is designed to support access to electronic resources obtained through a group licensing program, and to do so by offering to fund administrative costs associated with such a program. The goal of the award is two-fold. First, the award seeks to limit the shared cost of consortia members to the actual resources purchased. The award will fund the routine annual administrative support costs needed for a sustained consortia group licensing structure. Secondly, the award seeks to encourage the development of an administrative or governing structure that could be transferred or adapted for use by other consortia. For example, the successful proposal could include the development of model contractual documents for use by others who seek to establish group licensing initiatives and, through them, improve access to health information.
NN/LM MAR’s full and affiliate network members may apply individually or as a group. Library associations or consortia that include network members may apply as an organization if they have a tax identifier number. Funds will be awarded on a cost reimbursement basis. One award of $25, 000 will be made. Applications are due by March 26, 2010. An award will be made by April 30, 2010.
This award is intended to fund administrative costs for a member organization that wishes to negotiate and contract for electronic resource access on behalf of health sciences and hospital libraries in the Middle Atlantic Region. The concept is modeled on the group purchasing services offered by the Library at the New Jersey Hospital Association before it closed in fall 2009, and offers support for a member organization who would like to offer a similar service.
Funds may be used for administrative costs, exclusive of the electronic resource (e-journal, e-book, e-database, etc) cost, associated with consortia purchasing. These costs can include legal or accounting fees, personnel or consultant costs associated with the identification of relevant resources, negotiation of prices, and/or the planning, administration and management costs associated with such purchases. The project must be completed by April 30, 2011.
Applicant Submission Instructions/Requirements
Full and associate members of the MAR network are eligible to apply. Applicants must complete the online application.
Supporting materials, including resumes, letters of support, and equipment quotes may be sent by fax to 212-263-4258 or as attachments in an email to rml@library.med.nyu.edu. Please use the title of your project as the subject line of the email. The MAR staff will acknowledge your application when received.
Cost Application Instructions
Total allowable, reimbursable expenses must not exceed $25,000.
Allowable expenses include:
- Consultant fees (can include legal, accounting fees) with a clear justification
- Personnel
- Travel including mileage, tolls, per diem, hotel costs
- Publicity
- Space rental
- Electricity
- Telephone lines/data lines
- Audiovisual costs
- Printing/reproduction/duplication including paper and supplies
- Equipment rental
- Equipment purchase
- Postage and handling
- Software; for example, content management and database
Non-allowable expenses include:
- Indirect costs
- Food or beverages
- Furniture
- Electronic resource purchase
For IT/Computer Hardware, please include the following as part of your cost proposal:
- For IT/Computer Hardware under $3,000, submit catalog pricing.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days). Quotes may include General Service Administration (GSA) price lists. Vendor quotes are necessary to determine price reasonableness for purchases. If item is over $3,000 and not competed, then a sole source justification letter is required to indicate why it is the most advantageous purchase.
Please provide the above information via PDF file emailed to rml@library.med.nyu.edu or fax to 212-263-4258.
Contact for Questions
If you have questions or require assistance contact Kate Oliver at MAR at 1-800-338-7657 or email kate.oliver@med.nyu.edu
Application Review Process
Questions and comments from the reviewers may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the criteria and the thoroughness and feasibility of the project. Applicants must submit information sufficient to evaluate their applicants based on the criteria listed below. Applicants will be notified about the awards by April 30. Below is a description of review components and the points assigned to each:.
IDENTIFICATION OF NEED
Application describes why the proposed project is needed and how it will improve access to health information for the populations served.
30 points
TARGET AUDIENCE
Who will your proposed consortia benefit? Priority will be given to the breadth and nature of the organizations participating in the consortia, and the populations served by participating consortia members. Consortia members may include
- MAR members
- Federally Qualify Health Clinics
- other community health organizations
of
- Pennsylvania,
- New York,
- Delaware,
- New Jersey
20 Points
METHODOLOGY and TECHNICAL APPROACH
Methods are logical and demonstrate an innovative approach to the use of existing resources in reaching the target population. Please address issues related to sustaining the project once award funding is exhausted. Include strategies for evaluation of the project (see EVALUATION section below). Applicants are encouraged to include a logic model to illustrate the intended outcomes of this project.
15 Points
BUDGET AND BUDGET NARRATIVE
Submit a detailed budget of anticipated expenses and present in a spreadsheet. Submit a narrative to explain each item included in the budget.
15 points
EVALUATION
Describe how your plan for consortia purchasing will be evaluated. The evaluation component of a project proposal should describe what it is that you expect to be different once the activity is complete. Evaluation components can include process as well as outcome. The questions that may be addressed in an evaluation plan include the following: How will success be measured? What were the lessons learned? What were the unexpected challenges encountered in implementing the project? How were they addressed?
10 points
EXPERIENCE OF RESPONDENT AND SUPPORTING DOCUMENTATION
Adequate evidence is provided about the qualifications of the personnel and organizational resources available to assure successful completion of the project. Documentation includes resumes, letters of support and equipment quotes.
10 points
Total Possible Points: 100
Reporting Requirements
Quarterly reports are required within 15 days of the conclusion of each quarter. A final report, including a blog/newsletter article, is submitted within 30 days of completion of the project. Required reporting forms and a reporting schedule are supplied to award recipients at the start of the award period. Award recipients are encouraged to take photographs for inclusion in the report and article. A tailored report schedule and all forms will be provided to the award recipient.
Important Information About NN/LM MAR Awards and Subcontracts Funding decisions are based on need, amount to be funded, and availability of funds. In addition to the requirements listed in each Call for Application, the following requirements also apply.
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