Exhibit Support Materials

This comprehensive page includes information for several kinds of exhibitors: those who have received an exhibit award, others borrowing exhibit cases, and those exhibiting for the GMR who are not receiving an exhibit case. NOTE: The documents on this page are included in the packet received with an exhibit case. They are listed here for those needing extras or desiring them before the exhibit is shipped.

Educational Materials

• National Library of Medicine (NLM ) and National Network of Libraries of Medicine (NN/LM ) educational materials, such as NLM bookmarks are available for NN/LM GMR Members to distribute to librarians, health professionals, and consumers for special events including exhibits. These can be ordered from the Educational Materials Order Form.
  
• Exhibitors: DO NOT ORDER materials for borrowed exhibits or exhibit awards, they will be included with the shipped exhibit. Contact Holly Ann Burt, Outreach and Exhibits Coordinator with questions or for more information and visit the Educational Materials Order Form to VIEW some of the materials available.
• Outreach Libraries, Subcontractors and Other Exhibitors: A limited number of educational materials are available for distribution within the region. To obtain samples or for more information, contact the GMR State Contact Librarian or subcontract/award Program Coordinator and visit the Educational Materials Order Form.

Exhibiting Event

• Exhibit Preparation and Set-up
  • Print out the Handouts needed for each exhibit; for other resources, including fact sheets, visit Educational Resources
  • Exhibit set up instructions are available for the Gray Case and the Red Case
  • If there are problems with either the case or materials, either Report a Problem with an Exhibit online or send an email to the GMR Exhibits Coordinator

• During the Exhibit
  • Please use this Tally Sheet for Contacts at Exhibits to record visitors to the booth - and to collect additional information for reporting purposes

• Returning the Exhibit
  • Instructions for Returning the GMR Exhibit and Materials
  • Enclose a copy of the appropriate the exhibit checklist - for example, the Gray Case Checklist - with the exhibit (when applicable); please note any problems on the Checklist before returning it
  • Tape the Return To label to the exhibit case and/or the box(es) of materials to be returned
  • If necessary, please report a problem with an exhibit online

Reporting the Event

At this time, only recipients of GMR Exhibits Awards are required to submit a report. However, in the fall, the new OARF/Exhibits database will be available. The Exhibit Tally Sheet includes the option to collect information that may be required when entering an Exhibit OARF.

• Exhibit Awards
  • Submit the GMR Exhibit Report Outline 2011-2016 (accompanying the Exhibit Tally Sheet) in electronic format within 30 days of completion of the project; reports must be submitted to
  • Recipients are encouraged to report on the experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials

• Outreach Libraries, Subcontractors and Other Exhibitors
  • A brief summary of the total exhibit experience is required in the quarterly, final and annual reports
  • Send the Exhibit Tally Sheet(s) directly to the GMR after completing each exhibit
  • Recipients are encouraged to report on the experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials
  • Visit our Toolkit for GMR-Funded Outreach for more information

Reimbursement Forms

Exhibits Awards are offered on a cost reimbursement basis. The following forms should be used when applying for reimbursement; they will be included with the shipped materials.

• General Reimbursement Instructions
• Review this Sample Expense Report to report travel expenses
• This Sample Invoice is a guideline for the institutions in order to facilitate reimbursements