Target Outreach Subcontract
Call for Application (CFA)
The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Target Outreach Subcontracts for network members.
The GMR plans to fund three subcontracts for up to $15,000 each for Option Year 02 (May 2013 - April 2014). The deadline for the full proposal, submitted via email, is May 24, 2013.
If you have questions regarding this subcontract, contact Ruth Holst, Associate Director . Email Ruth or send an email to email@example.com. To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office. Subcontract recipients will be publicized on the GMR website and/or in The Cornflower, the GMR blog. A list of previous Target Outreach Subcontract Recipients is available.
The purpose of the Target Outreach Subcontract is to attract proposals for projects that meet very specific identified needs of the NN/LM. An application form has been developed to streamline the process. The following options have been designated for Option Year 02 (May 2013 - April 2014) of the 2011-2016 contract.
Target Outreach Subcontract Focus Options
Applications will be accepted from NN/LM GMR Full and Affiliate Members. Membership(s) may be confirmed by entering a zipcode in the following widget and clicking the go button:
Technical Application Instructions
The respondent should complete the Target Outreach Subcontract Application. Submit the completed application and supporting documents (e.g. resumes, letters of support and equipment quotes) attached to an email addressed to firstname.lastname@example.org. Supporting documents may be in Word or PDF format. Include "TOS" and your LIBID in the subject line of the email.
The GMR staff will respond to your application within two weeks of receipt. For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental planning and evaluation booklets published in 2006 found on the NN/LM Outreach Evaluation Resource Center website: http://nnlm.gov/evaluation/.
Please submit supporting documents attached to an email addressed to email@example.com. Examples of supporting documents:
- Curriculum vitae of key personnel
- Description of facilities and resources available to the project
- Letters of support from applicant’s institution as applicable (administration, information technology, etc.)
- Letters of support from participating institutions and organizations
- Other supporting information
Cost Proposal Instructions
A narrative justification for each expense category in the budget is required to complete question number 24. The budget should be broken down into the following categories:
- Personnel: May include professional and support personnel for the project.
- Travel: May include air travel, ground transportation, parking, hotel, and meals.
- Equipment: May include rental or purchase of equipment and software.
- Supplies: May include paper, pens, software, and display items.
- Communications: May include postage, parcel and other delivery services, and telephone and Internet access.
- Reproduction: May include costs for printing/photocopying of project related materials.
- Other Costs: May include honoraria, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.
- Total Direct Costs
- Modified Total Direct Costs
- Indirect Costs
Non-allowable expenses include:
- Library collections in excess of 5% of the budget
- Promotional materials (see HHS policy)
For IT/Computer Hardware, please include the following as part of your cost proposal/application process:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: http://www.gsa.gov ). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Applicants are encouraged to provide a separate list of in-kind costs that will be donated by the applicant's institution.
Modified Total Direct Costs (MTDC) are calculated by subtracting Capitalized Nonexpendable Equipment from the Total Direct Costs. Overhead (Indirect Costs) are applied only to the Modified Total Direct Costs. The total amount requested is calculated by adding Total Direct Costs to Overhead.
If indirect costs are charged, they must be limited to no more than 20% of the MTDC, and must be included as part of the total, not charged in excess of the budget. Total cost for the subcontract must not exceed $15,000.
Period of Performance
The recommended period of performance is 12 months. All projects must be completed by April 30, 2014.
Application Review Process
Applications are reviewed by the GMR staff and peer reviewers from the region. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the proposal. The merits of each proposal will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their proposals based on the criteria listed below.
Technical Evaluation Criteria
Specific criteria will be used to evaluate proposals. The criteria are listed below in the order of relative importance with points assigned for evaluation purposes. Proposals will be scored against these criteria, so be certain that all criteria have been addressed.
IDENTIFICATION OF NEED/DESCRIPTION OF TARGET GROUP
- Target population is well described. The actual or perceived need for the proposed project is documented using local data/evidence derived through needs assessment or data/evidence derived from a literature search.
- The size of the target population is provided, including the portion expected to be reached through this project.
- Estimation of the program's potential future impact is discussed.
- Objectives are clear and measurable
- Methodologies to achieve project objectives are creative, logical, feasible, and cost-effective.
- Timeline is included.
- Evaluation plan is well defined and demonstrates how successful completion of objectives will be measured.
- Statement about continued support of the project objectives beyond the project period is included.
EXPERIENCE AND FACILITIES OF THE RESPONDENT AND SUPPORTING DOCUMENTATION
- Proposal describes the experience of the personnel in developing and conducting the proposed project.
- There is evidence of institutional facilities and resources adequate to support the proposed project.
- Letters of commitment from bidding institution’s administration and any partner organizations in the project are included.
Total Points Possible: 100
Quarterly & Final ReportsQuarterly and final reports are required and will be entered and submitted to the Online Contract Reports (OCR) System: https://outreach.nlm.nih.gov/. Contact Jacqueline Leskovec, portal administrator, at firstname.lastname@example.org for additional information on the OCR and/or to obtain an account for a funded project.
In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.
Quarterly reports are due on the 15th of the month following the end of the quarter as follows:
|Period Covered||Date Due|
|May 1 to July 31st||August 15th|
|August 1 to October 31st||November 15th|
|November 1 to January 31st||February 15th|
|February 1 to April 30th||May 15th|
Portions of a quarter (less than 3 months) may be incorporated into the following or preceeding quarterly report as needed. Complete reporting guidelines will be provided to the recipient at the time the subcontract/award is made.
Publications Resulting from NN/LM Funded Projects
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PMC (PubMed Central) upon acceptance for publication. The NIH Public Access Policy (http://publicaccess.nih.gov/policy.htm ) ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC (http://www.ncbi.nlm.nih.gov/pmc/ ) upon acceptance for publication.
To help advance science and improve human health, the Policy (http://publicaccess.nih.gov/FAQ.htm ) requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information: (http://publicaccess.nih.gov/policy.htm ).
Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse, http://cech.mlanet.org prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHSN-276-2011-00005C with the University of Illinois at Chicago.
Availability of Funding
The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.This icon designates a link outside the NN/LM GMR Web site and indicates a non-GMR hosted resource.
All awards spanning more than a 12 month period of performance are subject to FAR Clause 52.232-20, "Limitation of Costs"; FAR Clause 52.232-22, "Limitation of Funds", under the NLM Prime Contract.