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Target Project Award

Call for Application (CFA)

The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM)External Link Indicator, announces the availability of Target Project Awards for network members.

The GMR plans to fund three awards for up to $15,000 each for Option Year 03 (May 2014 - April 2015). The deadline for the full proposal, submitted via email, is May 9, 2014.

If you have questions regarding this award, contact Ruth Holst, Associate Director . Email Ruth or send an email to gmr4u@uic.edu. To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office. Award recipients will be publicized on the GMR website and/or in The Cornflower, the GMR blog. A list of previous Target Outreach Subcontract Recipients is available.

Purpose

The purpose of the Target Project Award is to attract proposals for projects that meet needs identified by the NN/LM. An application form has been developed to streamline the process. The following options have been designated for Option Year 03 (May 2014 - April 2015) of the 2011-2016 contract.

Target Project Focus Options

  1. Community and Patient-Centered Research
    For this option, the focus should be on projects that strengthen the involvement of librarians and information professionals in partnering with or supporting the efforts of researchers doing community-based or patient-centered outcomes research. The GMR encourages Network members to reach out to researchers who are part of a Practice-based Research Network (PBRN) or are involved in Community-Based Participatory Research (CBPR). Many of these researchers are based at community hospitals or community-based organizations. Examples would be recipients of PCORI (Patient-centered Outcomes Research Institute) funding or NARCH (Native American Research Centers for Health) funding which is co-sponsored by NIH and the Indian Health Service. Researchers who do Comparative Effectiveness Research often need the assistance of librarians to complete systematic reviews. Projects could include needs assessments, access to health information resources for “underserved” health professionals, assistance with information technology solutions for data management and storage problems, or instruction of researchers or potential research participants about NLM resources such as ClinicalTrials.gov.
  2. 2. Evidence-Based Librarianship
    For this option, the focus should be on projects that identify information issues in healthcare or health sciences settings and promote the role of information professionals in providing solutions. Emphasis is on applying evidence and best practices to problem-solving, especially in ways that expand the role of health information professionals beyond traditional library functions. Projects may include, but not be limited to, emerging or expanding roles related to knowledge transfer, data management, clinical information systems, patient safety programs, electronic health records, health literacy, and patient education.
  3. e-Science Initiatives
    For this option, the focus should be on development of pilot projects, which may include professional schools and organizations, to identify and promote the roles of libraries and librarians within institutions that have e-science initiatives. Examples might include:
    • assisting a university in managing large amounts of information produced by cyberinfrastructure projects, including help with efficient storage preservation, metadata creation, and access provision for the data generated
    • provide researchers with policy and content management consulting services, including the sharing of expertise related to open access/open data issues, licensing, and data policy management
    • playing a bridging role between the different stakeholders to assist their institutions with meeting the needs of interdisciplinary and multi-institutional research teams
    • development of new models, standards, and architectures for various aspects of data management, including data management planning, data storage, and data retrieval.
  4. Health Information Technologies
    For this option, the focus should be on librarians assisting or partnering with health professionals and/or organizations in choosing, implementing and/or evaluating health information technologies such as electronic health records, mobile health applications, or clinical decision support tools. Some examples include:
  5. Minority Health Professionals/Minority Populations
    For this option, the focus should be to promote awareness of and access to NLM/NIH and other health information resources and services through outreach to minority health professions students, minority health professionals and/or health professionals who work primarily with addressing health disparities among minority and low income populations. Applicants are expected to partner with organizations that serve minorities to bring together the skills and resources of the participating organizations to identify and meet the health information needs of the community. Potential partners might include: historically black colleges and universities (HBCUs), Hispanic-serving institutions (HSIs), and community-based organizations that work to improve the health of its member minority populations. For more information about Specific Populations, see: http://nnlm.gov/gmr/regional/populations/index.html.

Eligibility

Applications will be accepted from NN/LM GMR Full and Affiliate Members. Membership(s) may be confirmed by entering a ZIP code in the following widget and clicking the go button:

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Technical Application Instructions

The respondent should complete the Target Project Award Application. Submit the completed application and supporting documents (e.g. resumes, letters of support and equipment quotes) attached to an email addressed to gmr4u@uic.edu. Supporting documents may be in Word or PDF format. Include "TARG" and your LIBID in the subject line of the email.

Examples of supporting documents:

  • Curriculum vitae of key personnel
  • Description of facilities and resources available to the project
  • Letters of support from applicant’s institution as applicable (administration, information technology, etc.)
  • Letters of support from participating institutions and organizations
  • Other supporting information

The GMR staff will respond to your application within two weeks of receipt.

For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental booklets, Planning and Evaluating Health Information Outreach Projects 2nd Edition (2013), found on the NN/LM Outreach Evaluation Resource CenterExternal Link Indicator website.

Cost Proposal Instructions

A narrative justification for each expense category in the budget is required to complete question number 24. The budget should be broken down into the following categories:

  • Personnel: May include professional and support personnel for the project.
  • Travel: May include air travel, ground transportation, parking, hotel, and meals.
  • Equipment: May include rental or purchase of equipment and software.
  • Supplies: May include paper, pens, other small expendable items.
  • Communications: May include postage, parcel and other delivery services, and telephone and Internet access.
  • Reproduction: May include costs for printing/photocopying of project related materials.
  • Other Costs: May include honoraria, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.
  • Totals:

Non-allowable expenses include:

  • Library collections in excess of 5% of the budget
  • Furniture
  • Food

For IT/Computer Hardware, please include the following as part of your cost proposal/application process:

  • For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
  • For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: http://www.gsa.gov External Link Indicator). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
If Personal Appeal Items PDF file are requested, the following statement must appear in the budget justification:

The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.

Applicants are encouraged to provide a separate list of in-kind costs that will be donated by the applicant's institution.

Modified Total Direct Costs (MTDC) are calculated by subtracting Capitalized Nonexpendable Equipment from the Total Direct Costs. Overhead (Indirect Costs) are applied only to the Modified Total Direct Costs. The total amount requested is calculated by adding Total Direct Costs to Overhead.

If indirect costs are charged, they must be limited to no more than 20% of the MTDC, and must be included as part of the total, not charged in excess of the budget. Total cost for the subcontract must not exceed $15,000.

Period of Performance

The recommended period of performance is 12 months. All projects must be completed by April 30, 2015.

Application Review Process

Applications are reviewed by the GMR staff and peer reviewers from the region. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the proposal. The merits of each proposal will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their proposals based on the criteria listed below.

Technical Evaluation Criteria

Specific criteria will be used to evaluate proposals. The criteria are listed below in the order of relative importance with points assigned for evaluation purposes. Proposals will be scored against these criteria, so be certain that all criteria have been addressed.

IDENTIFICATION OF NEED/DESCRIPTION OF TARGET PROJECT
35 Points

  • Purpose for the Target Project is well described. The actual or perceived need for the proposed project is documented using local data/evidence derived through needs assessment or data/evidence derived from a literature search.
  • Size and scope of the project is provided and the expected outcomes are described.
  • If there is an outreach population involved, the size and demographic information about that population is given, including an estimate of what portion or percentage of the population will be reached.
  • Estimation of the program's potential future impact is discussed.

METHODOLOGY/TECHNICAL APPROACH
40 Points

  • Objectives are specific, measurable, action-oriented, realistic and timed (SMART)
  • Methodologies to achieve project objectives are creative, logical, feasible, and cost-effective.
  • Project timeline is included.
  • Evaluation plan is well-defined and demonstrates how successful completion of objectives will be measured.
  • Statement about continued support of the project objectives beyond the project period is included.

EXPERIENCE AND FACILITIES OF THE RESPONDENT AND SUPPORTING DOCUMENTATION
25 Points

  • Proposal describes the experience of the personnel in developing and conducting the proposed project.
  • There is evidence of institutional facilities and resources adequate to support the proposed project.
  • Letters of commitment from bidding institution’s administration and any partner organizations in the project are included.

Total Points Possible: 100

REPORTING REQUIREMENTS

Quarterly & Final Reports

Quarterly and final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System (OCR) at: https://outreach.nlm.nih.gov. Users of the System must first create an account before reports can be submitted.  Contact Jacqueline Leskovec, portal administrator, at leskovec@uic.edu for additional information on the OCR and/or to obtain an account for a funded project.

In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.

Reporting Schedule

Quarterly reports are due on the 15th of the month following the end of the quarter as follows:

Period Covered Date Due
May 1 to July 31st August 15th
August 1 to October 31st November 15th
November 1 to January 31st February 15th
February 1 to April 30th May 15th

Portions of a quarter (less than 3 months) may be incorporated into the following or preceding quarterly report as needed. Complete reporting guidelines will be provided to the recipient at the time the subcontract/award is made.

ADDITIONAL REQUIREMENTS

The summaries here are included for your convenience. Please follow the links provided to view the full policies.

The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.

Credit Statement
The awardee must acknowledge NLM's support in any media for this project.

508 Compliance
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.

Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.

Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.

Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.

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