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Not available for Year 5: 2010-2011

Outreach Impact Study Subcontract

Request for Proposals

The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM)External Link Indicator, announces the availability of an Outreach Impact Study Subcontract in the amount of $40,000 to plan and implement a study on the impact of the GMR's funding program on the ability of Network members to perform outreach on behalf of the NN/LM. Approximately thirty (30) projects, funded after May 1, 2006, and completed by December 31, 2009, will be included in the study. One subcontract will be awarded. For more information regarding this subcontract, contact Beth Layton, Associate Director, or Jacqueline Leskovec, Outreach, Planning and Evaluation Coordinator. Email Beth. Email Jacqueline.

Proposal Due Date: November 10, 2009

Purpose and Statement of Work

The purpose of Outreach Impact Study Subcontract is to engage a group of students from a Midwestern graduate library school, under faculty guidance, to plan and implement a study to determine the impact that GMR funding has had on the recipient institutions’ ability to conduct local outreach projects. The study is intended to be conducted in two phases: a planning phase in which students work under faculty guidance to develop an impact study proposal, and an implementation phase, in which students implement the study outlined in the proposal. The desired outcomes of the impact study include:

  • What did the institutions accomplish with the NN/LM funding?
  • What outcomes did the institutions report from their NN/LM-funded outreach projects?
  • What changes have been made in their institutional programs as a result of the funding they received?
  • What lessons did the institutions learn through implementation of their NN/LM-funded outreach projects?
  • What changes would the institutions recommend to the NN/LM about their funding programs?


Graduate Library Schools located within the ten-state Greater Midwest Region are eligible to apply for this subcontract. Applicants are encouraged to apply for membership in NN/LM if not members currently; information on how to Join Our Network is found online: Funding will be awarded to the school rather than to an individual investigator, and the project must involve students enrolled in the school during the period of performance for the project.  The principal investigator will identify the method for student selection and the process for conducting the two phases of the project. For example, the work may be done as part of a scheduled course (e.g. a research methods course) or as an independent study project.


The mission of the National Network of Libraries of Medicine (NN/LM) is to advance the progress of medicine and improve the public health by providing all U.S. health professionals with equal access to biomedical information and improving the public's access to information to enable them to make informed decisions about their health. The National Library of Medicine (NLM) is interested in evaluating the programs of the NN/LM and one of the key programs of the GMR is its funding to support outreach in the region.  Furthermore, the NLM is interested in promoting awareness among library school students about NLM and NN/LM, and about the value of libraries doing outreach to underserved populations with the community.  Descriptions and contact information about the 30 funded outreach projects will be provided by the GMR to the recipient institution and the GMR Outreach and Evaluation Coordinator will be assigned as the internal GMR liaison to the study group.

Technical Proposal Instructions

A detailed plan must be submitted indicating how the statement of work will be conducted. The Technical Proposal should include the following:

  • Title Page (project title, date, name of institution, contact information for PI)
  • Summary (one paragraph overview)
  • Project Objectives (measurable outcomes of both phases of the study project)
  • Methodology (detailed plan for how each objective will be achieved)
  • Personnel (qualifications of the key project personnel, including their respective roles on the project; resumes for key personnel should be attached)
  • Facilities/Institutional Support (description of resources and services that will enable the bidding institution to conduct the work; administrative letter(s) of support should be attached)
  • Timeline [Schedule for completion of activities specified in proposal; it is strongly recommended that phase one (planning and proposal development) be completed during the Spring Semester/Term 2010 to allow sufficient time for phase two (study implementation and reporting) to be completed before April 30, 2011; Applicants should schedule 6-8 weeks between phase one and two for GMR/NLM review of impact study proposal developed during phase one]
  • Evaluation Plan(measures to be used to evaluate the achievement of objectives)
  • Budget and Justification broken down into following categories of allowable costs:
    • Personnel
    • Travel
    • Equipment
    • Supplies
    • Reproduction/Printing
    • Training expenses
    • Other Costs(specific expenses that do not fit into other categories)
      • Total Direct Cost
      • Modified Total Direct Cost (MTDC) (Total Cost minus capitalized equipment)
      • Indirect Cost (limit to 20% of MTDC)
  • Total Cost of Subcontract

For more detail about Technical Proposal instructions, see: Subcontract Requirements PDF file. Include all applicable sections.

Period of Performance

The period of performance may run up to 18 months, but must include an end date no later than April 2011.


Satisfactory performance of the subcontract will include delivery of the following items:

  • An impact study proposal at the end of phase 1 that is judged acceptable through a peer review process arranged by the GMR
  • A final report to be delivered by the end of the period of performance

Technical Evaluation Criteria

Technical Approach: 60 points
  • Method for engaging students in both phases of the project is creative and feasible.
  • Methodologies to achieve project objectives are logical, feasible, and cost-effective.
  • Timeline is included.
  • Evaluation plan is well defined and demonstrates how successful completion of objectives will be measured.
Project Support: 40 points
  • Proposal describes the experience of the personnel in developing and conducting evaluation research, and working with students on research projects.
  • There is evidence of institutional facilities and resources adequate to support the proposed project.
  • Letters of commitment from bidding institution’s administration and any partner organizations in the project are included.

Total Possible Points: 100

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