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Outreach Express Award

Call for Applications (CFAs)

The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Outreach Express Awards for network members.

The GMR plans to fund five awards for up to $4,900 in the 2010/2011 contract year (May 2010-April 2011). Applications not funded may be resubmitted in subsequent years. If you have questions regarding this award or require assistance with the application, contact Jacqueline Leskovec, Outreach, Planning and Evaluation Coordinator. Email Jacqueline or send an email to Graphic of email address. To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office.

Award recipients will be publicized on the GMR website, GMRLIST and/or in The Cornflower, the GMR blog. A list of Outreach Express Award Recipients is available.


The purpose of the Outreach Express Awards is to support a wide range of smaller outreach projects aimed at improving access to biomedical information for unaffiliated and/or underserved populations. Projects may be targeted to health professionals, librarians, or consumers.

Projects should address one or more of the following outreach needs:

  • Provide training in effective use of electronic health information resources, with an emphasis on National Library of Medicine (NLM) databases including PubMed, MedlinePlus,, and the NLM Gateway
  • Assist health information professionals and health sciences librarians in providing information service or training to groups that do not have access to a medical library
  • Encourage network members to share their expertise and resources with a target population not normally reached
  • Strengthen the role of health information professionals and librarians in the delivery of health care
  • Promote partnerships with community-based organizations to reach specific populations
  • Increase awareness of uses of information technology for improving access to biomedical information

Priority will be given to applications involving outreach to:

  • Health professionals working in public health
  • Minority communities and health professionals serving these communities
  • Inner city and rural communities and health professionals serving these communities
  • Senior citizens
  • Low income populations
  • HIV/AIDS patients and health professionals working with these patients


Applications will be accepted from NN/LM GMR Full and Affiliate Members.

Technical Application Instructions

The respondent should complete the Outreach Express Award Application Word doc. Submit the completed application and supporting documents (e.g. resumes, letters of support and equipment quotes) attached to an email addressed to Graphic of email address. Supporting documents may be in Word or PDF format. Include "OUTR" and your LIBID in the subject line of the email.

The GMR staff will respond to your application within two weeks of receipt.

For training projects, applicants are expected to use or adapt existing training materials before developing new materials. Applicants are encouraged to consult the training materials available in the NN/LM National Training Center and Clearinghouse. External Link Indicator

For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental booklets, Planning and Evaluating Health Information Outreach Projects 2nd Edition (2013), found on the NN/LM Outreach Evaluation Resource CenterExternal Link Indicator website.

Cost Application Instructions

Total cost must not exceed $4,900.

Funding will be processed on a cost reimbursement basis. This award is not a grant or subcontract. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four weeks.

Please note: Funds requested to develop print collections of consumer health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget.

For IT/Computer Hardware, please include the following as part of your cost proposal/application process:

  • For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
  • For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: External Link Indicator). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
If Personal Appeal Items PDF file are requested, the following statement must appear in the budget justification:

The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.

Allowable expenses include:

  • Personnel
  • Travel
  • Equipment
  • Supplies
  • Communications
  • Reproduction
  • Exhibit and Training Expenses
  • Other Costs

Expenses for the following are not allowable:

  • Indirect costs
  • Library collections in excess of 5% of project budget

Definitions and Instructions for Budget Narrative Justification

A narrative justification for each expense category in the budget is required in the online application. Use the following definitions to guide you:

May include professional and support personnel for the project.
May include paper, pens, software, and display items.
May include rental or purchase of equipment and software.
May include telephone, postage, parcel and other delivery services and communication line charges.
May include air travel, ground transportation, parking, hotel, and meals.
May include costs for printing/photocopying of project related materials.
Other Costs:
May include honoraria, exhibit fees, or any others items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.

Period of Performance

The Period of Performance should not exceed 12 months. All projects funded in Year 5 of the contract must be completed by April 30, 2011.

Application Review Process

Applications are reviewed by the GMR staff and members of the Regional Advisory Council. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their submissions based on the criteria listed below.

Technical Evaluation Criteria

The following criteria will be used to evaluate applications. The criteria are listed in the order of relative importance with points assigned for evaluation purposes. Applications will be scored against these criteria, so be certain that all criteria have been addressed.

The target population is well-defined and is centered on defined NN/LM priority populations. There is a clear understanding of population characteristics, demographics, and health status. The information needs of the target population, and the barriers as well as available resources, are understood and well described. There is evidence of audience involvement in determining need. Portion of target population to be reached by the project is identified.
40 points

The goals and projected outcomes are reasonable and at least some are sustainable. Process and outcomes-based objectives flow logically from goals. Approach to fulfilling objectives reflects realistic awareness of target community, clearly indicates steps to be accomplished, and is feasible. The budget is reasonable, sufficient to accomplish the project, and well justified. The timeline is reasonable and well thought out. Strategies are presented to monitor outputs, which are measurable units of project activities/services/products/classes, and to assess outcomes, clearly describing what will be measured and how.
40 points

Adequate evidence is provided about the qualifications of the personnel and the organizational resources available to assure likelihood of successful completion of the project. Documentation includes appropriate letters of support and resumes of key personnel.
20 points


Reporting Requirements

Quarterly and final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System (OCR) at: Users of the System must first create an account before reports can be submitted.  Contact Jacqueline Leskovec, portal administrator, at for additional information on the OCR and/or to obtain an account for a funded project.

In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials. Graphic of email address.

Additional Requirements

The summaries here are included for your convenience. Please follow the links provided to view the full policies.

The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.

Credit Statement
The awardee must acknowledge NLM's support in any media for this project.

508 Compliance
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.

Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.

Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.

Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.

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