Hospital Library Award
Call for Applications (CFAs)
This award is currently closed for Option Year 03 (May 2014 - April 2015).
If you have questions regarding this award, contact Beth Layton, Associate Director. Email Beth or send an email to firstname.lastname@example.org. To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office.
The purpose of the Hospital Library Award is to support projects demonstrating emerging roles of hospital librarians or expanding the involvement of library staff in hospital-wide initiatives and/or initiatives that resolve a critical problem within the institution. These might be pilot projects that: promote library involvement in institutional strategic initiatives; explore or demonstrate innovative or emerging roles for librarians within the hospital; or stimulate collaboration within the organization to address local health information problems.
Examples of Potential Library Pilot Projects:
- Co-developing a knowledge-sharing project to impact healthcare safety and quality improvement;
- Collaborating with clinical staff and/or patient education staff on informatics projects such as electronic health records (EHRs) or personal health records (PHRs) that incorporate library resources and expertise;
- Exploring non-traditional roles for librarians in institutions that are seeking Magnet Hospital Status from the American Nurses Credentialing Center (ANCC);
- Increasing health literacy and/or consumer engagement through plain language initiatives;
- Offering a new clinical service, such as one to provide evidence to support the development of clinical guidelines or provide support on a research committee, quality improvement committee, or another institutional committee.
Applications will be accepted from NN/LM GMR Full and Affiliate Members that are designated as hospitals in the NN/LM Members Directory. The member's librarian must be the project leader and must provide a letter of support from an administrative officer of the member institution. Membership and hospital designation may be confirmed by entering a ZIP code in the following widget and clicking the go button:
Technical Application Instructions
Respondents should submit the following documents:
- Completed Hospital Library Award Application
- Equipment pricing documentation (if necessary)
- Resumes or CVs for key personnel
- Letters of support (from administration, IT staff, or other stakeholders as appropriate)
Submit the completed application and supporting documents in Word or PDF format to email@example.com. Include "HOSP" and your LIBID in the subject line of the email. For lengthy applications, please combine similar documents into one file if possible in order to reduce the number of attachments.
The GMR staff will respond to your application within two weeks of receipt.
For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental booklets, Planning and Evaluating Health Information Outreach Projects 2nd Edition (2013), found on the NN/LM Outreach Evaluation Resource Center website.
Cost Application Instructions
Total cost must not exceed $4,500.
Funding will be processed on a cost reimbursement basis. This award is not a grant. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four (4) weeks.
Allowable expenses include:
- Exhibit and Training Expenses
- Other Costs
Non-allowable expenses include:
- Library collections in excess of 5% of the budget
- Indirect costs
- Promotional materials (see HHS policy)
Definitions and Instructions for Budget Narrative Justification
A narrative justification for each expense category in the budget is required in the online application. Use the following definitions to guide you:
- Personnel: May include professional and support personnel for the project.
- Travel: May include air travel, ground transportation, parking, hotel, and meals.
- Equipment: May include rental or purchase of equipment and software.
- Supplies: May include paper, pens, other small expendable items.
- Communications: May include postage, parcel and other delivery services, and telephone and Internet access.
- Reproduction: May include costs for printing/photocopying of project related materials.
- Other Costs: May include honoraria, exhibit fees, or any other items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.
For IT/Computer Hardware, please include the following as part of your cost proposal/application process:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: http://www.gsa.gov ). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Period of Performance
Projects must be completed by April 30, 2015. Questions about the period of performance should be directed to . .
Application Review Process
Applications are reviewed by the GMR staff and peer reviewers from the Network. Questions and comments from these review bodies may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA and the thoroughness and feasibility of the technical approach proposed. Applicants must submit information sufficient to evaluate their submissions based on the criteria listed below.
STATEMENT OF NEED
The proposal includes a problem statement or description of a strategic initiative that explains the need for the project. The statement of need is described in sufficient detail for reviewers to understand the reason for the project and the framework within which the project will be conducted. The project itself is well-described, including the scope and overall purpose of the project. The proposal describes how the project will resolve the stated problem or otherwise address the stated need.
OBJECTIVES AND METHODOLOGY
The goals and projected outcomes are reasonable and at least some are sustainable. Specific objectives flow logically from goals, and are measurable, achievable, results-oriented and time-bound. The methods, approaches, and activities proposed to achieve the objectives explain what and how the project will be accomplished. The budget is reasonable, sufficient to accomplish the project, and well justified. The timeline is reasonable and well thought out. Strategies are presented to monitor outputs and measure outcomes of the project. If the project involves a new service, there are plans for how to promote the new service.
PERSONNEL AND INSTITUTIONAL SUPPORT
Adequate evidence is provided about the qualifications of the personnel and the organizational resources available to assure likelihood of successful completion of the project. Documentation includes a letter of support from an administrative officer of the institution and other appropriate letters of support as needed. If technology is being purchased, a letter of support from the person in charge of supporting technology for the applicant’s institution is included. Resumes of project leader and key project personnel are included.
Total Possible Points: 100
Final reports are required and will be entered and submitted to the Outreach Application and Online Contract Reports System (OCR) at: https://outreach.nlm.nih.gov/. Users of the System must first create an account before reports can be submitted. Contact your GMR program coordinator for additional information on the OCR and/or to obtain an account for a funded project.
In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.
Additional Requirements for Funded Projects
The summaries here are included for your convenience. Please follow the links provided to view the full policies.
The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.
The awardee must acknowledge NLM's support in any media for this project.
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.
Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.
Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.
Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.