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Exhibit and Event Award

Call for Applications (CFAs)

The National Network of Libraries of Medicine Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Exhibit and Event Awards for NN/LM GMR Full and Affiliate Members.

The GMR plans to fund seven awards for up to $1,200 each Option Year 04 (May 2015 - April 2016). If you have questions regarding this award or require assistance with this application, contact Holly Ann Burt, Outreach and Exhibits Coordinator . Email Holly or send an email to To contact the GMR by phone, call 1-800-338-7657 and press one (1) for the Regional Network Office. There is a rolling deadline for this award. Applications will be accepted throughout Option Years 3 and 4, May 2014 to April 2016 for exhibits during that period.

Award recipients will be publicized on the GMR website and/or in The Cornflower, the GMR blog. A list of Exhibit Award Recipients is available.


The purpose of the Exhibit and Event Award is to encourage exhibiting at consumer, librarian, and health professional events, particularly those that work with underserved populations, with the goal of promoting the products and services of the National Library of Medicine (NLM) and the National Network of Libraries of Medicine Greater Midwest Region (NN/LM GMR). Exhibits have proven to be an effective way to reach large groups of health professionals, consumers, and health information intermediaries such as health educators, librarians, and health promoters that provide health information to consumers. Additionally, exhibits enable librarians to meet with clients in their own area to promote the services and resources of their own institutions.

Examples of Exhibits:

Exhibits could target events such as:

  • Health science library or state library associations
  • State or local healthcare professional associations
  • Health programs sponsored by academic or community organizations such as public libraries or faith-based groups serving consumers including NLM traveling exhibits
  • Conferences by governmental agencies such as public health departments or associations

Priority will be given to applications involving exhibits focusing on:

  • NLM-identified targeted minority populations, seniors, AIDS/HIV patients, low income and/or inner city communities, rural areas, and the K-12 population
  • Unaffiliated health care professionals and health information professionals who serve targeted populations identified by NLM

Please allow at least two months prior to the exhibit for application review.

GMR Exhibit Award support

Several types of exhibits are available for loan to Exhibit and Event Award recipients, including banners and both small and large tabletop exhibits. NLM and NN/LM educational materials are provided for recipients to distribute at exhibits. Shipping is also provided.


Applications will be accepted from NN/LM GMR Full and Affiliate Members. Library associations or consortia that include network members may apply as an organization if they have a tax identifier number. 

Technical Application Instructions

Respondent should submit the following documents:

Submit the completed application and supporting documents in Word or PDF format to Include "EXH" and your LIBID in the subject line of the email.

The GMR staff will respond to your application within two weeks of receipt.

Cost Application Instructions

Total expenses must not exceed $1,200.

Funding will be processed on a cost reimbursement basis. This is not a grant. Line item invoices must be submitted for reimbursement of expenditures. Reimbursement takes an average of four weeks.

Please note: The exhibitor is responsible for ordering all booth space, equipment, electricity, telephone or data lines, and labor. The exhibitor is expected to reproduce NLM and NM/LM Handouts for distribution. The exhibitor is required to prominently display the NN/LM or NLM logo on the exhibit.

Allowable expenses include:

  • Meeting registration
  • Travel
  • Equipment rental
  • Supplies
  • Communications and Internet access
  • Reproduction
  • Exhibit expenses
  • Other costs

Non-allowable expenses include:

  • Personnel
  • Food
  • Indirect costs

Period of Performance

The period of performance is usually 3 months and must be completed by April 30, 2016. Questions about the period of performance should be directed to Beth Layton, Associate Director. Email Beth.

Application Review Process

Applications are reviewed by the GMR staff. Questions and comments may be sent to the applicant for clarification and revision of the application. The merits of each application will be carefully evaluated, based on responsiveness to the CFA. Applicants must submit information sufficient to evaluate their applications based on the criteria listed below.

Evaluation Criteria

Description of target population is provided along with rationale for what benefits will be derived by the target population.
35 points

Exhibit plan is feasible and complete.
35 points

Documentation of experience and qualifications of key personnel is provided, including resumes and if applicable, letters of support.
30 points

Total Possible Points: 100

Reporting Requirements

Final reports are required and will be submitted to the GMR; forms will be sent with the exhibit and are also available at Exhibit Support Materials. Email Holly for additional information.

In addition, recipients are encouraged to report on the project experience in The Cornflower, the GMR blog, and agree to allow the NN/LM GMR to republish reports and materials.

Additional Requirements

The summaries here are included for your convenience. Please follow the links provided to view the full policies.

The Use of Appropriated Funds for Educational (Promotional) Items
Promotional items may not be purchased with GMR funds.

Credit Statement
The awardee must acknowledge NLM's support in any media for this project.

508 Compliance
Any electronic and information technology developed must adhere to Section 508 accessibility requirements.

Publications Resulting from NN/LM Funded Projects
Any final, peer-reviewed manuscripts that arise from this project must be submitted to PubMed Central upon acceptance for publication.

Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials.

Availability of Funding
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds.

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