Not available for Year 5: 2010-2011
Consumer Health Subcontract
Request for Proposals
The National Network of Libraries of Medicine, Greater Midwest Region (NN/LM GMR), under contract with the National Library of Medicine (NLM), announces the availability of Consumer Health Subcontracts at two funding levels: larger subcontracts (2) for up to $40,000 and smaller subcontracts (2) for up to $14,000. Proposals not funded may be resubmitted in subsequent years.
The primary purpose of Consumer Health Subcontracts is to ensure that health care consumers and the public are aware of and have access to high quality electronic information resources to make informed health care decisions. Priority will be given to projects that address the needs of minorities and underserved populations.
NLM, through the NN/LM GMR, is especially interested in promoting multitype library partnerships and partnerships between libraries and community-based organizations with the goal of improving public access to health information through a variety of mechanisms. Priority will be given to applicants who have established or plan to establish partnerships with local organizations such as community or tribal colleges, public, school or state libraries, community organizations, health information resource centers, faith-based organizations, health advocacy groups, and/or self-help groups in order to assess the consumer health information needs of the public, and to plan appropriate outreach programs to meet those needs. High priority populations for this RFP include seniors, minorities, and low-income healthcare consumers, as well as health professionals who need consumer health information to work with these populations.
For training projects, applicants are expected to use or adapt existing training materials before developing new materials. Applicants are encouraged to consult the training materials available in the NN/LM National Training Center and Clearinghouse. If other training materials are used, they should be registered in the Clearinghouse.
Proposed projects should include one or more of the following elements:
- Library services: These could include arrangements for backup reference service, consultation on researching difficult questions, provision of document delivery, advice on collection development, training, assistance in searching and other cooperative activities.
- Training staff of targeted organizations to search MedlinePlus and other NLM resources;
- Training staff of targeted organizations to identify, access, retrieve, evaluate, and use relevant print and electronic consumer health information resources and services;
- Training staff of targeted organizations to provide health information services to consumers, including conducting the reference interview, understanding basic medical terminology, and obtaining full text of articles not available in their collection;
- Training staff of targeted organizations to train others to provide consumer health information services;
- Training groups of consumers to locate and evaluate sources of health information on the Internet;
- Training groups of health professionals to locate accurate, authoritative sources of health information on the Internet and to use MedlinePlus and other NLM consumer-focused resources;
- Web site development:
- Developing interactive Web-based training in the use of MedlinePlus and other NLM resources;
- Providing tips on how to locate and evaluate consumer health information resources and to develop consumer health information services.
- Developing web pages that provide links to regional, state and local consumer health information resources and services.
- Promoting NLM and NN/LM products:
Technical Proposal Instructions
A detailed plan must be submitted indicating how the statement of work will be implemented. All elements outlined in the Statement of Work must be addressed in as much detail as necessary to demonstrate a clear understanding of the work being undertaken.
Mandatory Qualification Criteria for the Lead Institution (separate page)
Please check the appropriate answer to each of the following statements.
The lead institution is an NN/LM GMR Full Member (DOCLINE® participant).
___Yes ___ NO
The lead institution is an NN/LM Affiliate Member.
___Yes ___ NO
The lead institution has a library with a health sciences collection.
___Yes ___ NO
The lead institution is willing to provide document delivery and backup reference service to the targeted
institutions or communities for the duration of the project.
___Yes ___ NO
Statement of Work
A one paragraph summary statement of the project.
II. Introduction and Background
III. Identification of Need and Description of Target Population
Identify the target populations and geographic areas to be covered. Describe the information needs of the target populations and how you determined those needs. If a needs assessment was conducted for this population, attach a copy of the needs assessment tool and describe the results of the assessment. Explain how the project will impact the target population and estimate what percentage of the target population will be reached through this project.
IV. Partnerships (Optional for Smaller Subcontracts)
Identify the specific libraries and organizations participating in the project; explain who will carry out the project, and who will be receiving the services. For each organization participating in the project, including any branches and satellite locations, information must be provided on:
V. Project Objectives
IX. Facilities/Institutional Support
XI. Evaluation Plan
Describe the plans for evaluating the project's success in reaching the target group. Evaluation methodologies must be described in full. The evaluation plan should be closely tied to the statement of work and the project goals and objectives. The evaluation should also seek to identify the general health information needs and behaviors of the public as observed during the project, and report the usefulness of the information products/services used, especially MedlinePlus and other NLM consumer health resources. Anecdotal summaries will be acceptable as appendices to the overall evaluation. Recommendations for future services/products geared toward the targeted community and identification of needs that could not be met should also be included.
For needs assessment and/or evaluation plans, applicants should follow the guidelines established in Measuring the Difference: Guide to Planning and Evaluating Health Information and the three supplemental planning and evaluation booklets published in 2006 found on the NN/LM Outreach Evaluation Resource Center website.
XII. Continuation of Activities After Project Completion
XIII. Other NLM or NN/LM GMR Support
Cost Proposal Instructions
The budget should be broken down into the following categories or allowable costs:
- Exhibit and Training Expenses
- Other Costs
Definitions and Instructions for Budget Narrative Justification
A narrative justification for each expense category in the budget is required. Use the following definitions to guide you:
May include professional and support personnel for the project.
May include paper, pens, software, and display items.
May include rental or purchase of equipment and software.
May include postage, parcel and other delivery services, and telephone and data line charges.
May include air travel, ground transportation, parking, hotel, and meals.
May include costs for printing/photocopying of project related materials.
May include honoraria, exhibit fees, or any others items that do not fit into one of the other lines. Please provide a breakdown of what has been included in this category.
Modified Total Direct Costs (MTDC) are calculated by subtracting Capitalized Nonexpendable Equipment from the Total Direct Costs. Overhead (Indirect Costs) are applied only to the Modified Total Direct Costs. The total amount requested is calculated by adding Total Direct Costs to Overhead. If indirect costs are charged, they must be limited to no more than 20% of the MTDC, and must be included as part of the total, not charged in excess of the budget. Total cost for the larger subcontract must not exceed $40,000. Applicants are discouraged from including indirect costs in the smaller subcontracts.
Please Note: Funds requested to develop print collections of consumer health materials or to purchase access to any commercial electronic health information product may not exceed 5% of the total amount of the project budget.
For IT/Computer Hardware, please include the following as part of your cost proposal/application process:
- For IT/Computer Hardware under $3,000, submit catalog pricing. List equipment type (printer, scanner, etc.), brand name and model number.
- For IT/Computer Hardware of $3,000 or more, submit three (3) vendor quotes (preferably valid for 60 days, minimum of 30 days). Quotes may include General Service Administration (GSA) price lists (Reference: http://www.gsa.gov ). Vendor quotes are necessary to determine price reasonable for purchase of over $3,000 or more. The absence of competitive quotes must be documented and justified. An institutional policy that outlines preferred vendor requirements is an example of such documentation.
The recipient of the funding agrees that there is a legitimate purpose for the personal appeal items and use of the items by the Subcontractor(s) will be managed in accordance with policy. Items will not be used in a way that would discredit the NN/LM, the National Library of Medicine and the National Institutes of Health or the applicable Institution.
Period of Performance
Proposal Review Process
Technical Evaluation Criteria
- The technical approach to reaching the target group and/or communities is logical and feasible.
- The types of outreach services provided for the target population are appropriate, creative, and cost effective.
- A timeline or implementation schedule for major events and activities is included.
- The evaluation plan is well defined and addresses measures of success for specific objectives as well as outcomes for the overall project.
- Partnership with the other libraries and organizations are described in sufficient detail. (optional for smaller subcontracts)
- Statement or plan to continue support of services beyond the project period is included.
NEEDS ASSESSMENT AND TARGET AUDIENCE
- Information on the target population is provided. Estimates of the potential population and the portion expected to be reached is included.
- Target population is described and the actual or perceived need for the proposed program is discussed. Estimation of the program's potential impact on future information services to this population is discussed.
- Proposal describes the experience of the personnel in developing and conducting promotional and/or training programs in consumer health information for patients, the public or health professionals. If the bidder has no prior experience in developing consumer health services or in developing and conducting MedlinePlus, other NLM consumer health resources, and Internet training, there is an indication of what steps will be taken to obtain adequate background or experience prior to carrying out the project.
- There is evidence of institutional facilities and resources adequate to support the proposed program.
- Letters of commitment from bidding institution’s administration and all agencies and organizations in the project are included.
Proposal Submission Requirements
The respondent should submit one electronic copy (Microsoft Word) and two hard copies of their proposal to:
Ruth Holst, Associate Director
NN/LM Greater Midwest Region
1750 W. Polk Street M/C 763
Chicago, IL 60612-4330
rholst at uic.edu
All reports must be submitted in electronic format (Microsoft Word) suitable for publication on the NN/LM website. GMR staff can convert Microsoft Office documents to PDF if necessary. Recipients will be asked to report on the experience in The Cornflower, the GMR blog. Subcontractors agree to allow the NN/LM GMR to republish reports and materials.Quarterly Reports
Quarterly reports will include a brief 2-3 page narrative description of the activities during the reporting period, and the activities planned for the next reporting period.Reporting Schedule
Quarterly reports are due on the 15th of the month following the end of the quarter as follows:
|Period Covered||Date Due|
|May 1 to July 31st||August 15th|
|August 1 to October 31st||November 15th|
|November 1 to January 31st||February 15th|
|February 1 to April 30th||May 15th|
The Final Report shall be submitted 30 days from the last day of the performance period.
Publications Resulting from NN/LM Funded Projects
As of April 7, 2008, final peer-reviewed manuscripts arising from NIH funds must be submitted to PMC (PubMed Central) upon acceptance for publication. The NIH Public Access Policy (http://publicaccess.nih.gov/policy.htm ) ensures that the public has access to the published results of NIH funded research. It requires scientists to submit final peer-reviewed journal manuscripts that arise from NIH funds to the digital archive PMC (http://www.ncbi.nlm.nih.gov/pmc/ ) upon acceptance for publication.
To help advance science and improve human health, the Policy (http://publicaccess.nih.gov/FAQ.htm ) requires that these papers are accessible to the public on PubMed Central no later than 12 months after publication. The NIH Public Access site should be consulted for additional information: (http://publicaccess.nih.gov/policy.htm ).
Development of Training Materials
Successful applicants are expected to use or adapt existing training materials before developing new materials. Consult the Medical Library Association (MLA) Educational Clearinghouse, http://cech.mlanet.org prior to developing materials. Training materials developed as part of the award should be submitted to the MLA Educational Clearinghouse.
The Department of Health and Human Services synopsis of Section 508 accessibility requirements, requires that all Federal agencies are obligated to make all electronic and information technology (EIT) that they develop, maintain or use compliant with Section 508. EIT purchases made on or after June 25, 2001, are subject to Section 508.
Federal regulations and guidelines (e.g., Section 501 and Section 504 of the Rehabilitation Act) require equal access for individuals with disabilities. Therefore, Federal agencies are required, upon request, to provide information and data to individuals with disabilities through an alternative means of access that can be used by the individuals.
The National Library of Medicine is a part of the National Institutes of Health, U.S. Department of Health and Human Services. Recipients of National Library of Medicine funding through the NN/LM must also meet these requirements.
The awardee shall acknowledge the support of the National Library of Medicine whenever publicizing the work under this award in any media by including an acknowledgment substantially as follows:
This project has been funded in whole or in part with Federal funds from the Department of Health and Human Services, National Institutes of Health, National Library of Medicine, under Contract No. HHSN-276-2011-00005C with the University of Illinois at Chicago.
Availability of Funding
The following statement is required to be included in this solicitation to comply with regulations for annual appropriation of federal funds:
All awards issued under the NLM Contract with University of Illinois at Chicago are subject to the Government's availability of appropriated funds in compliance of Federal Acquisition Regulation (FAR) 52.232-18, Availability of Funds. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.This icon designates a link outside the NN/LM GMR Web site and indicates a non-GMR hosted resource.
All awards spanning more than a 12 month period of performance are subject to FAR Clause 52.232-20, "Limitation of Costs"; FAR Clause 52.232-22, "Limitation of Funds", under the NLM Prime Contract.