The severe winter storm that affected (and still affecting) the Midwest, South, Southeast, Mid-Atlantic, and Northeast, gave libraries in these regions a great opportunity to activate their service continuity plans. If you don’t have a plan, this is a good time to prepare for the next major service disruption. (Resources to help you can be found on our Writing Your Disaster Plan page.) If you did have a plan, how did it go? Would you change anything? If so, this is a good time to make those changes.
Here is a NOAA satellite view of the winter storm. Note the similarities of a hurricane. (Click on image to enlarge.)
Claire Hamasu, Associate Director of the MidContinental Region of NN/LM at Eccles Health Sciences Library, University of Utah in Salt Lake City, has sent us the recently implemented documentation developed by their library’s emergency preparedness team. It looks great, and we expect it will be really helpful to NN/LM members as an example of emergency/disaster planning for any type of library. They have provided their version of the Pocket Response Plan (PReP) (originally devised by the Council of State Archivists–see the “Disaster Plan Templates” page above) as well as a photo and the content of a flip-chart they designed for display in the library. The flip-chart provides quick and easy access to the key parts of their plan, while the PReP provides their staff with an easy-to-carry concise version of their plan for use from off-site.
We appreciate the willingness of the emergency preparedness team at Eccles HSL to share their work with us, and congratulate them on a job well done! See the “Disaster Plan Templates” page above to check out their documents. Many thanks to Claire for reporting her library’s progress and sending us these great ideas!
Logan Ludwig, Director of the Loyola University Chicago’s Health Sciences Library, is also the State Coordinator for Emergency Preparedness for Illinois in the Greater Midwest Region of NN/LM. He has given us permission to post here on the toolkit the Disaster Preparedness and Recovery Manual that he and his colleagues have prepared for their library. The Loyola HSL plan is a great example of a concise one that also covers many bases in terms of both preparedness and response. Check on the “Disaster Plan Templates” page (above) and look in the “Resource Libraries” section for the link to the plan.
Many thanks to Logan for allowing us to view Loyola’s plan, and congratulations on a job well done!
Those of us who viewed the MLA Fall webcast this week saw Julie Page showing a version of the Pocket Response Plan (PReP) from the Council of State Archivists that she and Deborah Halsted have customized for use by health sciences libraries. Click on the link below to access the form from the toolkit, and the form will also be added to the toolkit page, “Disaster Plan Templates/Samples.”