The “10-Step Approach to Service Continuity Planning” class, created by the Coordinator and Project Assistant for the NN/LM Emergency Preparedness & Response Plan, has been approved by the Medical Library Association (MLA) for 2 hours of Continuing Education credit, awarded at the conclusion of the class. To view information about the class, check here on the MLA Educational Clearinghouse site. (You can find the class by using “emergency” as the keyword in the search box on the first page of the site.) If you are interested in arranging a “10-Step Approach…” class for yourself or a group, contact your NN/LM regional office at 1-800-338-7657. Classes are offered both face-to-face and virtually.
We met last week (June 22) with NN/LM staff from the Pacific Southwest Region (PSR) in the Louise Darling Biomedical Library at UCLA, along with representatives from the states in their region (see the photo of state representatives in the gallery here on the site). Attending for the states were: Amy Knehans from Hawaii, Cinda McClain from Arizona, Triza Crittle from Nevada, and Chapter liaisons Peggy Tahir and Irene Lovas from California. After an overview of progress of the national plan and reports from the state representatives and NN/LM staff, we presented the recently developed curriculum for use by NN/LM staff in training members in the “10-Step Approach to Service Continuity,” which now includes a new risk assessment exercise and score sheet handout (thanks to the South Central Region for the encouragement to develop this idea!).
Judy Consales, Director, and Julie Kwan, Network Coordinator of the PSR taught a class called “Are You Ready?” in Hawaii, presenting both face-to-face and using AccessGrid, which was quite successful. In addition to outreach efforts, Heidi Sandstrom, Associate Director, noted that their library has also continued to develop emergency preparedness plans, having recently enhanced signage and room numbers/designations to help with evacuations and troubleshooting in their building. Jake Nadal, of the UCLA Library’s Preservation Department, spoke to the group about UCLA’s efforts to provide continuous access to digital resources as well as how to plan for preservation of print materials and other library resources. The day closed with a discussion of goals for the region during the coming year, as well as some questions and ideas to be addressed, as outlined by Heidi.
Once again, we were energized by the excellent collaborative spirit of the NN/LM staff and the state representatives from the PSR, and benefitted from hearing about their successes as well as ideas for improvement of the plan and the resources offered (e.g. the Toolkit and the training materials). The PSR training meeting was our last NN/LM staff meeting for this contract year, and we can say without reservation that NN/LM Directors, Associate Directors, all NN/LM staff, and the state representatives have been unfailingly enthusiastic, hospitable, creative, and committed to including emergency preparedness in their outreach to NN/LM members.
There are three new brochures available for use in promoting the NN/LM Emergency Preparedness & Response Plan. There is one that presents an overview of the plan, one that features the Toolkit, and one about the “10-Step Approach to Service Continuity Planning” class. Check out the new page, “Promotional Materials” here on the Toolkit (see above) for the PDFs of the brochures, and contact your NN/LM office for more information or to arrange a class.
It’s good to be “on the same page” with an organization like Heritage Preservation! Check out their “Do One Thing” initiative for May Day (May 1) this year. They encourage all libraries and cultural institutions to take some of the same actions the NN/LM is recommending to its members in its “10-Step Approach to Service Continuity,” such as prioritizing collections for rescue, establishing relationships with “buddy” institutions, etc. They also mention that their Disaster Wheel and accompanying Field Guide are on sale at a special price for May Day. These materials have been highly recommended to NN/LM members throughout the training sessions in emergency preparedness and response that have been offered over the past year and a half.
The Heritage site also notes that even though hurricane “season” doesn’t start until June 1, our continent is already experiencing severe weather and flooding, noting that a disaster can happen at any time and in any place. If you visit their site, you might enjoy looking around a bit while you are there. Heritage Preservation (a partner with FEMA) is an excellent resource for all things preservation and recovery for collections. Where the NN/LM emergency preparedness initiative complements Heritage is its focus on service continuity to patrons in terms of providing health related information.
Dan asked Javier Crespo, Associate Director of the NER, about his region’s activities in promoting emergency preparedness and response recently, knowing that NER had been planning a presentation to one of the chapter meetings in their region, and here’s what’s been happening (or about to happen) in the NER…thanks Javier!
- last week, presented the RML Emergency Preparedness Open Forum at the annual meeting of the North Atlantic Health Sciences Libraries (NAHSL)
- provided a brief overview to Massachusetts Health Sciences Library Network (MAHSLIN)
- presentation to the Maine Health Sciences Libraries and Information Consortium (HSLIC) (Dan spoke at their June meeting)
- presentation to the Southeastern Massachusetts Consortium of Health Sciences Libraries (SEMCO)
- presentation to the New Hampshire/Vermont Health Sciences Library Association
- presentation scheduled for November to Association of Rhode Island Health Sciences Libraries (ARIHSL)
In addition, Javier and his staff are putting together a multi-part workshop that will teach the “10 Step Service Continuity Plan” piece of the NN/LM National EP&R Plan in a series of modules, via AdobeConnect webconference. The end result will be a cohort of members who have documented plans for response and recovery during an emergency. They hope to have the training sessions ready for presentation in early 2009.
I know that the other NN/LM regions have been busy promoting the plan also–please send me any information you’d like to share and I’ll post it here!