Click here to view an 8:51 screencast that I did of the importance of disaster planning in libraries. The focus of the screencast is on major disasters that can greatly impact library operations.
Archive for the ‘NN/LM NEPR’ Category
Mary Congleton, the AHEC Librarian at the University of Kentucky Medical Library, taught the “10-Step Approach to Service Continuity Planning” at the recent meeting of the Kentucky Medical Library Association. She reports that the class was very well-received, and that the participants left with some ideas and tools for helping their libraries become better prepared for emergencies. (Participants also received MLA CE credit for completing the class.) Mary is the State Coordinator for Emergency Preparedness for Kentucky in the Greater Midwest Region of NN/LM. She has been asked to present the class again at the University, helping to spread the word about the importance of looking at risk, developing procedures, and making plans for continuing service to patrons in an emergency. Great work, Mary!
The Emergency Preparedness & Response Committee for the Southeastern/Atlantic Region (SE/A) of NN/LM met at the Embassy Suites near the University of South Florida, in Tampa, FL on July 14, amongst live oak trees with Spanish moss and crepe myrtle trees in full bloom–a Southern summer in full swing! To see the State Coordinators, check out the picture in the Photo Gallery (not pictured–the West Virginia Coordinator). In addition to the Region’s State Coordinators for emergency preparedness, the SE/A RML was represented by Executive Director Janice Kelly and Network Coordinator and Emergency Preparedness & Response Coordinator Beth Wescott. During the morning session, the group heard an overview and updates on the past year’s progress of the NN/LM National Emergency Preparedness & Response Plan from Dan Wilson, Coordinator of the National plan. Following Dan’s presentation, all state coordinators reported on the status of preparedness in their areas, which had all been fortunate during the past year, having escaped major damage or service disruption from hurricanes or tornadoes, two of the highest risks for the region. Following the state reports from Maryland, D.C., West Virginia, Virginia, North Carolina, Florida, Tennessee, Georgia, Alabama, Mississippi and Puerto Rico, all the state coordinators participated in the “train the trainer” session for the “10-Step Approach to Service Continuity Planning” for health sciences libraries and information centers, providing some excellent feedback on the new curriculum materials. SE/A representatives scored high, almost across the board, in the risk assessment exercise, due to the number of weather-related risks as well as port cities, and chemical and nuclear facilities.
During and after lunch, Dan facilitated a discussion about issues to be addressed in the region such as methods of communication, “buddy library” relationships, and the roles of the RML and the state coordinators. The consensus was that the group is well-positioned for continued progress with regard to promoting emergency preparedness in the states and across the region, and plans are underway for hosting and teaching classes and representing the initative within local and regional groups.
Recently, Dan has made two presentations, as an invited speaker, that featured the importance of service continuity planning for libraries, and in both cases he used the scenario of social distancing in response to the H1N1 influenza virus (see info from the CDC) as a basis. Some experts are warning that H1N1 may re-surge in the northern hemisphere early this fall, well before the tradional flu season, so it’s important that we remain aware of the potential risks from a more widespread epidemic than we have seen so far, and that we keep the banner of service continuity moving forward.
On July 9, Dan addressed the monthly conference call hosted by NLM’s Disaster Information Management Research Center (DIMRC), giving an overview of this year’s activities of the NN/LM’s emergency preparedness initiative, and featuring the Hospital Librarians Summit which was held in Chicago in April (click here to see the posting about this). Other highlights of this year have been conducting training meetings with NN/LM staff and state coordinators in the PNR, SCR, GMR, PSR and SE/A regions, enhancing the Toolkit, and developing promotional materials. Several participants on the call confirmed that the training has been very effective so far, and “buy-in” from NN/LM members has been excellent.
On July 17, Dan addressed the annual Interlibrary Loan Forum of the Virtual Library of Virginia (VIVA) at Sweet Briar College in Lynchburg, VA. Working from the NN/LM’s emergency preparedness plan, which emphasizes service continuity, especially for Interlibrary Loan services, Dan presented the procedures that have been established through a partnership between the Health Sciences Libraries at the University of Virginia and the University of North Carolina at Chapel Hill for providing back-up ILL services for each other in an emergency, and which are transparent to library users. While the audience represented all types of academic libraries in Virginia, it included several who are NN/LM members. Click ILL Backup Plan VIVA to see Dan’s slides from the VIVA Forum.
If you would like more information about the ILL backup plan between the two libraries or about training for service continuity, please contact one of us (see the “About Us” tab at the top of the page).