From Rita Smith, Outreach & Education Coordinator, Mercer University Medical Library:
On April 15th, a full day of emergency preparedness planning was offered to 30 members of GaIN, the Georgia Interactive Network for Medical Information. GaIN is centered at the Mercer University Medical Library in Macon, Georgia, with members representing a variety of healthcare and educational institutions across Georgia, including many small rural hospitals. Carolyn Klatt, the Georgia state coordinator for NN/LM emergency preparedness, led an excellent session on the “10-Step Approach to Emergency Preparedness Planning,” which was followed by an interactive planning scenario and discussion of “buddy” agreements using the Memorandum of Understanding and Mutual Aid Agreements available at the NN/LM Emergency Preparedness & Response Toolkit website. Participants also received samples of the Pocket Response Plans (PReP) developed by the Council of State Archivists, along with waterproof envelopes in which to store their own plans.
Thanks to an award from the NN/LM Southeastern/Atlantic (SE/A) Region, two state coordinators for North Carolina, Melanie Norton and Susan Hardee, organized an emergency preparedness program entitled, “It’s the Big One, Elizabeth!” Helping NC Hospitals Plan for Information Access Following a Disaster. The event was held at two sites (Raleigh and Charlotte) over a two-day period, and featured Dan Wilson teaching “A 10-Step Approach to Service Continuity Planning” and Dr. Barbara Bisset, Executive Director of the Emergency Services Institute WakeMed Health System. Following lunch, participants worked on developing a state-wide mutual aid agreement.
Mary Congleton, the AHEC Librarian at the University of Kentucky Medical Library, taught the “10-Step Approach to Service Continuity Planning” at the recent meeting of the Kentucky Medical Library Association. She reports that the class was very well-received, and that the participants left with some ideas and tools for helping their libraries become better prepared for emergencies. (Participants also received MLA CE credit for completing the class.) Mary is the State Coordinator for Emergency Preparedness for Kentucky in the Greater Midwest Region of NN/LM. She has been asked to present the class again at the University, helping to spread the word about the importance of looking at risk, developing procedures, and making plans for continuing service to patrons in an emergency. Great work, Mary!
Last week, the South Central Chapter (SCC) of the Medical Library Association held its annual meeting in Tulsa, Oklahoma. Dan Wilson and Stacey Arneson were the guest speakers at the final general session. Dan reported on progress made at different regions of NN/LM and Stacey presented on new developments at the Disaster Information Management Resource Center (DIMRC).
At last week’s annual meeting of the Midcontinental Chapter/Medical Libraries Association in Breckenridge, Colorado, Dan Wilson and the staff of the MCR/NNLM presented a workshop on the 10 steps to service continuity. Dan introduced the concept of service continuity and risk assessment and then each MCR liaison presented a step to the group by going around the room to different tables where participants were seated. (See photos in Picture Gallery.) Feedback about the presentation model was very positive.
Thanks to a grant from the Southeastern/Atlantic Region of the NN/LM, an Emergency Preparedness & Service Continuity meeting was held before the annual meeting of the Alabama Health Libraries Association (ALHeLA) last week in Mobile, Alabama. Featured were Dr. Ronald Franks, Vice President for Health Sciences and Beverly Kellen, Practice Director, Student Health, University of South Alabama, who shared their thoughts on pandemic influenza planning. In addition, Dan Wilson, coordinator, NN/LM Emergency Preparedness & Response Initiative, presented “A 10-Step Approach to Service Continuity Planning,” and Beth Wescott, Network Access Coordinator for SE/A, spoke about services and support offered by the RML.
Much progress was made at the meeting. All participants agreed to complete a service continuity PReP plan for their library and to participate in a future statewide table-top exercise. Thanks to Jie Li, Assistant Director for Collection Management, University of South Alabama Biomedical Library, for organizing the event!
Many thanks to Jim Honour at the University of Wyoming in Laramie for sending us this report (quoting from Jim below…). We hope to hear more details about the meeting soon, and are sorry to have missed it ourselves!
“Librarians from all six states in the MidContinental Region attended the Sixth Annual Wyoming Symposium for Health Information Professionals, July 15-17, 2009 at the Coe Library on the University of Wyoming campus in Laramie. This year’s theme was “Plowing Through Pandemonium: Proactive Librarians.” Most sessions focused on emergency preparedness for medical librarians. A highlight of the event was a half-day brainstorming session, using the Cafe-to-Go method, when attendees (20 librarians and eight representatives of Wyoming community-based organizations) met to find ways to partner to make biomedical information available during emergencies. Presentations during the Symposium included tips for using the WISER (Wireless Information System for Emergency Responders), continuity of library services during an emergency, funding available through the MidContinental Region for emergency planning projects, an eyewitness account from a colleague who was in New Orleans immediately after Hurricane Katrina hit, and a keynote presentation by the Director of the Wyoming Office of Homeland Security.”