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Archive for the ‘Meeting Reports’ Category

EP&R Summit in Hampton, VA

Tuesday, December 17th, 2013

IMG_2119-001On Wednesday, December 11th, approximately 20 librarians gathered with the Coordinator of the NN/LM Emergency Preparedness & Response Initiative, and two Tidewater Area emergency planners at the Hampton Public Library.  Most of the librarians were affiliated with the Hampton Public Library; however, other libraries in the Tidewater Area of Virginia were present.

Following Dan Wilson’s presentation of the accomplishments and activities of the NN/LM Emergency Preparedness & Response Initiative, Sara Ruch, Deputy Coordinator, Emergency Management Office, City of Hampton, spoke about the ways her office has partnered in the past with the Hampton Public Library, particularly with preparedness activities.  She encouraged attendees to contact their local Emergency Management Office to start a partnership.  She was certain that any outreach effort would be very welcomed.

Teresa Winstanley, Coordinator/Program Manager for the Peninsula Medical Reserve Corps (MRC), finished the program with an overview of the mission of the MRC and the many ways that they use non-medical volunteers.  She also encouraged attendees to reach out to the MRC in their areas and become a volunteer.

Hampton Speakers

Teresa Winstanley, Dan Wilson, Sarah Ruch

All attendees were given the template for the one page disaster plan created by the Lodi Public Library in Lodi, New Jersey.  The Lodi plan was created using the NN/LM One Page Service Continuity plan adapted from the Council of State Archivists (CoSA) pocket response plan.

NN/LM and the Virginia State Library are exploring the possibility of returning to the Tidewater Area this spring to offer advanced training.

Comments from Attendees:

Thank you so much for your presentation.  The one page plan in particular I think will be useful as we look at updating our current behemoth of an emergency plan as well as look for ways to coordinate better with other City Departments.

2012 NN/LM EP&R Toolkit Highlights & Usage Summary

Monday, December 31st, 2012

Highlights:

MAR: Report of the NN/LM Hurricane Summit

MAY: NN/LM San Francisco Earthquake Summit Report

JUN: A Report of the DC SLA Military Librarians Program: Disaster Response – How Information Professionals Can Help

SEP: NN/LM Washington DC Power Outage Summit

OCT: Putting Us to the Test: Hurricane Sandy and Our Service Continuity Plan

NOV: A Call to Action

Total Views: 32,900

Most Popular Pages/Posts:

Writing a One Page Service Continuity Disaster Plan 5,954
Table-Top Exercises 1,824
Training 1,391
Surviving an Active Shooter Video 1,020
About the NN/LM Plan 963
Library Disaster Stories 730
Report of the NN/LM Hurricane Summit 627
15 Elements/ High State of Library Readiness 574
Partnership Agreement Samples 561

A Report of the DC SLA Military Librarians Program: Disaster Response – How Information Professionals Can Help

Wednesday, June 13th, 2012
Elizabeth Norton, Dan Wilson, and Siobhan Champ-Blackwell

The DC SLA Military Librarians sponsored a program on disaster preparedness and response yesterday evening in the beautiful Charles Sumner School, Museum & Archives, in downtown Washington, DC.  Speakers included Elizabeth Norton, NLM Disaster Information Management & Research Center, Dan Wilson, Coordinator of the NN/LM Emergency Preparedness & Response Initiative, and Siobhan Champ-Blackwell, Librarian, Aquilent, Inc, at NLM Disaster Information Management Research Center.

Ms. Norton kicked off the program with a presentation about the objectives of the Disaster Information Management Research Center (DIMRC), which include 1) organize and provide access to disaster health literature and resources, 2) develop emergency response tools, 3) conduct outreach and develop partnerships, including the support of disaster information specialists, and 4) conduct health IT research and development.  She spoke of NLMs disaster-related topics pages and the Resource Guide for Disaster Medicine and Public Health, and covered free disaster tools, such as WISER, CHEMM, REMM, and TOXNET.  She ended her presentation with a description of the NLM/MLA Disaster Information Specialization program and courses.  Question: What are your priorities of new tools going forward?  Answer: Looking at providing CHEMM within WISER and integrating the updated 2012 Emergency Response Guide.  In addition, we’d like to keep up with apps development.  Question: Is there a topics page for mental health?  Answer: Not yet, but is on the list. (Person asking the question offered to help develop the page.)  Question: How are you getting information out to the emergency management community?  Answer: We exhibit at their conferences. (Person asking the question offered to help push out the information.)

Mr. Wilson introduced the audience to the National Network of Libraries of Medicine (NN/LM) and provided a background to the NN/LM Emergency Preparedness & Response Plan, which was activated in January 2008.  Following the background information, he spoke about the NN/LM EP&R Tookit, the one-page service continuity plan, the 10-Step Approach to Service Continuity Planning training program, and the newly created 15 Elements of a Library at a High State of Readiness.  He then talked about an outreach project with the Library of Virginia and spoke about the importance of getting at least two of the following elements for successful outcomes: 1) a strong network, 2) a motivated audience, and 3) a shared geography.  Mr. Wilson ended his presentation talking about the NN/LM summit meetings in Miami and San Francisco.  Question: What are your plans for the future?  Answer: Create a training program around the 15 Elements of a Library at a High State of Readiness and develop an NN/LM Tornado Summit.  Question: Talk a little more about how much training you’ve done with the 10-Step Approach to Service Continuity Planning and the type of response you have been getting.  Answer: The training program has been rolled out in all eight regions of NN/LM.  Training can be done by me, staff at NN/LM, or self-paced virtually.  (Most of the training is now being done by NN/LM staff.)  Response has been very positive from class participants.

Ms. Champ-Blackwell highlighted communication tools used by DIMRC, including their listserv, Twitter feed, and monthly teleconferences.  She then spoke about how NLM uses Hootsuite to manage their tweets.  She then spoke on “apps” and mobile optimized websites.  In addition, she explained what a native app is and briefly talked about the importance of gaining awareness about the different mobile platforms and operating systems.  Finally, she promoted the NLM Gallery of Mobile Apps and Sites (http://www.nlm.nih.gov/mobile/index.html).  Question: You do a great job tweeting.  Is it from experience?  Do you have guidelines?  Answer: It’s a team effort.  First of all, we have a list of over 100 resources that we follow our twitter streams.  We push out NLM resources two times a day.  On Hootsuite you can schedule when your tweets go out, which I sometimes do while commuting to work on the bus.  We developed a spreadsheet of every page on the DIMRC site that we have linked to and we use go.usa.gov to shorten the URLs.  All of June’s two tweets per day are already scheduled.  We then focus time of doing the social part: the re-tweeting, and the thanks for tweeting our stuff.  Question: Where do you see Twitter two years from now?  How do you archive tweets?  Answer:  That’s a tough question and one that I’m working on, including exploring Twitter API.  Question: Some of us are not allowed to access Twitter or Facebook.  Any suggestions?  Participant response: We just got an exception.  It’s worth a try. Answer:  Develop a plan to present to your supervisors with a list of who you will follow, how you will use the account. I’ll share a list of approved DIMRC sources on the Disaster Outreach listserv that can be used to try to get exceptions.  Question: Following a disaster, if you see tweets from non-approved sources, can you do original reporting via Twitter?  Answer: Our job at NLM is to support other libraries who would like to send reports of resources during and following disasters.

NN/LM San Francisco Earthquake Summit Report

Friday, May 4th, 2012

Click on this URL (http://nnlm.gov/ep/wp-content/updoads/2012/05/Earthquake-Summit-Report.pdf) to see the report from last month’s NN/LM San Francisco Earthquake Summit.  A special thanks to the speakers and to all attendees.  Thanks also to Susan Yowell for putting together this report.