Severe Weather Sample Situation Report

Communicating with your staff is essential before a severe weather event .  Here is a sample situation report that you can adapt for your workplace:

Please remember to dial _______ tomorrow morning before heading out to work. If the library is closed, all non-essential staff should not report to work. Essential staff will communicate with ________, who will be communicating with ____________.

Due to the many uncertainties of this storm, it’s hard to tell at this time what conditions will be like during the morning commute. Most of the forecasts I’ve seen show snow throughout the day, so even if we can open the library we may be in an early closing scenario. However, we’ll have to let it play out and make adjustments along the way.

The Service Continuity Team (SCT) and essential services staff are now on stand-by. Essential services staff from the standpoint of staffing the library and the SCT from the standpoint of keeping our core services available from their homes. Since there is the potential for power outages, _____ will coordinate the SCT.  If you are on the SCT and you lose power during business hours, please contact _____. ______ will then notify a backup, if one is available.

________ will be handling messages on the library’s website, and will be in communication with ___________ who will be handling social media.

Questions?  Please let me know.

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