What is Your Library’s Disaster Readiness Culture (DRC) Score?

On a sheet of paper, give yourself a tick mark for each time you answer Yes to one the 12 elements of a library at a state of disaster readiness listed below.  Add up your score.  Most libraries will score between 0 and 5.  It is our goal to provide tools and training to create a disaster ready culture in libraries so that every library in the United States scores 10 or above.  Do you want a better score?  Contact me, Dan Wilson, Coordinator for the NN/LM Emergency Preparedness & Response Initiative, at 434-924-0193 or danwilson@virginia.edu.  You may also contact your regional NN/LM library at 1-800-DEV-ROKS.

  1. We are committed to purchasing core print materials that may be needed by the community if power is down for an extended time or the Internet is compromised.
  2. Our core online resources are housed on servers with emergency backup power.
  3. We have a response station that includes items such as flashlights, first aid kit, bullhorn, plastic, and a battery operated radio.
  4. We practice situation awareness reporting (What, When, and Where) before, during, and after any kind of service disruption.
  5. We practice 72-hour home preparedness.
  6. We regularly drill our staff on how to respond to unplanned incidents, such as tornadoes, shooter, and HAZMAT incidents, and we perform at least one evacuation drill per year.
  7. We conduct at least two tabletop exercises per year. (One for planned and one for unplanned events.)
  8. We conduct after-action reviews within 14 days of a service disruption.
  9. We have a one-page service continuity plan that is updated at least twice per year.
  10. We have a Mutual Aid Agreement with other libraries to assist us in the delivery of core services if ours are compromised.
  11. We have a partnership (contract not required) with a commercial salvage and recovery company (e.g., Belfor, BMS, Munters) or a local preservationist for recovery of valuable and hard to replace materials.
  12. We have worked with local law enforcement to determine best practices for sheltering-in-place and for responding to unplanned emergency situations.
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Responding to Sudden Events: Keep it Simple

What sudden events can happen at your library?  Can you and your staff respond to them without needing to look up the response?  Take a look at these easy-to-remember responses and then contact your local law enforcement officials to see if they could apply to your library.

TORNADO
Watch:
monitor weather reporting stations online and via the weather radio.
Warning: announce via intercom that a warning has posted. Instruct everyone to move away from windows.

POWER OUTAGE
Wait for 10 minutes to see if power returns.  If power does not return in 10 minutes, initiate closing procedures. Take flashlight and check all areas of the library for patrons who may need assistance.

MEDICAL EMERGENCY
Call 911. Announce on the intercom that medical assistance is needed in the [state location].

EARTHQUAKE
DROP, COVER, and HOLD ON. If you need to evacuate the building, wait until the shaking has stopped.  Keep in mind that remaining in the building might be your best option, as the earthquake may have caused downed power lines and broken gas lines.

BOMB THREAT
Get as much information as possible, such as location of device, when it will go off, what it looks like, why it was placed, etc. Listen for environmental clues as to location of caller. Call 911 and follow instructions.

SHOOTER
Take cover.

HAZMAT INCIDENT
Follow instructions from emergency officials.

FIRE
Call 911 and pull the nearest fire alarm if not already activated.  Evacuate the building.  Await word from emergency officials for when it’s safe to re-enter.

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OPAL (One Page All Libraries) Podcast Available

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On March 25th [New Jersey] State Librarian Mary Chute’s podcast discussion focused on One Page All Libraries (OPAL), a service continuity plan for libraries that helps you get your services up and running again, as quickly as possible, after a disaster. Mary was joined by Michele Stricker, NJSL’s Associate Director of Library Support Services, along with special guest, Dan Wilson, Coordinator for the National Network Libraries of Medicine Emergency Preparedness & Response Initiative.

Click on the image above for the podcast.

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Severe Weather Sample Situation Report

Communicating with your staff is essential before a severe weather event .  Here is a sample situation report that you can adapt for your workplace:

Please remember to dial _______ tomorrow morning before heading out to work. If the library is closed, all non-essential staff should not report to work. Essential staff will communicate with ________, who will be communicating with ____________.

Due to the many uncertainties of this storm, it’s hard to tell at this time what conditions will be like during the morning commute. Most of the forecasts I’ve seen show snow throughout the day, so even if we can open the library we may be in an early closing scenario. However, we’ll have to let it play out and make adjustments along the way.

The Service Continuity Team (SCT) and essential services staff are now on stand-by. Essential services staff from the standpoint of staffing the library and the SCT from the standpoint of keeping our core services available from their homes. Since there is the potential for power outages, _____ will coordinate the SCT.  If you are on the SCT and you lose power during business hours, please contact _____. ______ will then notify a backup, if one is available.

________ will be handling messages on the library’s website, and will be in communication with ___________ who will be handling social media.

Questions?  Please let me know.

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